USS/SS PTO

November 3, 2011 Minutes

2011-11-13T07:23:00.001-08:00

Union Sanborn/Southwick PTO MinutesThursday, November 3, 20116:30PM Southwick Media CenterIn Attendance: Rick Honer, Julie Nieder, Cindy Cilley, Heidi Carey, Tammy Davis, Rich Hines, Kathleen Laureti, Michelle Gagnon, Julie Swain, and Judie Milner.Rick called the meeting to order at 6:33pm.Rich motioned to accept the October 6, 2011 minutes, Cindy seconded. Motion carried.Rick introduced Superintendent Tammy Davis. Superintendent Davis said a few words of appreciation for the efforts of the PTO and encourages parents to get involved. Rick asked the superintendent how the PTO could assist more. More parental involvement in the annual budgeting meetings would be helpful to educate people on what is needed to run the schools and what the parents want. Julie Nieder suggested putting an educational corner in the backpack express. Discussed community outreach for donations and cost benefit of those donations. Cindy gave the treasurer’s report. Cash in the bank is $26,912.16. The company for the fall fundraiser has not been paid yet (approx $10,000). Tentatively, November 17th is the date the pies will be delivered to the school so Cindy is considering combining distribution of both fundraisers for that night. Cindy thinks we will have about $8600 profit from the fall fundraiser and $2900 on the pie fundraiser. Judie to do thank you notes for Fall Festival donators and volunteers. Heidi wants to put a note in Bensons. We discussed the positive feedback we had received about the festival.Car logo’s - from Steele Barry - choice of 5 ¾, 5, 4 inch circle, 500= $.95, 250= $1.10, 125= $1.40, thinking about 5 inch circle with each school’s logo and the school name. Julie Swain will design the logos for decision at the next meeting.Breakfast with Dad – Union Sanborn was well attended. Most things went smoothly however it would be helpful to have the list of students by teacher then alphabetical. Also 3 copies of the list is needed – 2 for the check in table and 1 for serving. Putting the names of the students that paid that morning on the envelopes with money inside did not work and was too cumbersome for the flow of traffic. Cindy will talk to the kitchen staff about that for next year.Volunteers still needed for next week’s Southwick Breakfast with Dad. Judie will download Groupvine emails to excel for Heidi.Ms Gagnon spoke and explained that she will not be here this year for the book fair and she wanted to know if anyone would like to run the book fair. It takes place on the night of the Holiday Fair (December 1, 2011). Judy Brady has volunteered to take care of the money. Rick and Heidi will help. Mrs. Laureti said the she and Mrs. Brady will set it up.Holiday Shoppe items are starting to come in. Heidi will start putting flyers up at each school. Heidi is including wrapping this year. Tilton kids will assist. Holiday Shoppe will be December 3, 12-2pm. The company is sending more stuff than last year since we ran out.Judie spoke briefly about the Applebee’s Pancake breakfast scheduled for Saturday January 21, 2012. Everything is ready for distribution right after the holidays. Holiday Fair – scheduled for Thursday, December 1, 2011. The group decided to have a raffle. Rick will try to get things donated. Rick will ask Wal-Mart to donate Nintendo DS and will offer 25 kids ice party at Tilton School.Board will have a meeting in December to firm up February events. Date to be determined.Rich and Julie spoke about Artist in residence. They were able to reduce the length of program and are going to ask for parental help to save money so they will not need more than the original appropriation from PTO. Julie explained that they may need $500 for another artist project with clay – more details to come at the January PTO meeting.Julie Nieder motioned to adjourn, Heidi seconded meeting adjourned at 7:44pm.

10/6/11 PTO Minutes

2011-10-27T11:00:00.001-07:00

Union Sanborn/Southwick PTO MinutesThursday, October 6, 2011In Attendance: Rick Honer, Julie Nieder, Cindy Cilley, Heidi Carey, Kathleen Laureti, Rich Hines, Sue Collins, Dawn Cilley, Julie Swain, and Judie Milner. Rick Honer called the meeting to order at 6:36pm.Rich motioned to accept the minutes. Julie seconded. Motion carried.Box Tops for Education - Sue Collins thinks that we will earn between $600-700 from Union. Dawn Cilley will do Southwick.Cindy gave the Treasurer’s report. Money went out for programs, snacks and T-shirt sales will be in. Fall fundraiser being tallied and sent out tomorrow. Cindy received 2 donations in lieu of purchasing fundraiser items – Julie will send out thank you notes. The pie fundraiser will go out Tuesday with children.BMX show may be on. Looking at vendor in Mass who thinks they can do it. Otherwise, she will put announcement in Pie fundraiser if it is cancelled. We may need to consider doing something different with prizes. It was a bit cumbersome and a little confusing for children and parents. Cindy is looking for volunteers for selling candy, water, etc at BMX show. Cindy will know this weekend if it is on or off.Fall Festival Franklin Fire dept will be here to cook food. Slide is coming from Benson’s - Judie is picking up and returning the slide. It must be returned dry. Discussed bringing just one bouncy house for children under 6.Discussed needing tables, 5 coming from Union, 4 coming from Southwick.Appletree will provide pumpkins (300) - Julie Swain will pick up.Julie reported that she has not heard from Market Basket so we may not have cookies for decorating.Lee Ann Phelps will run bake sale. Heidi sent email out to volunteers. Heidi will send a flyer out with children on Tuesday. Rick’s volunteers from Tilton School will be here at 11:45.Heidi is emailing Jodie about picture taking display.Cindy is doing carnival games – Mrs. Brady said we have boxes of prize items at Union. Cindy already got prizes for this year but will look through the box Mrs. Brady has for future events.Discussed the possibility of additional volunteers from Saint Bani and high school. Heidi mentioned that there is only one power outlet out there so we will need extension cords. Judie, Julie and Sue will bring extension cords. They can go across driveway but driveway can’t be blocked in any way.Judie will get Sharpie; Julie will get paper towels for pumpkin painting.Sue Collins will donate EZ-up for fall festival.Decorations – Heidi and Cindy will bring mums, Rick doing 3 scarecrows, Judie doing cornstalks. Heidi will make bake sale signs and Julie Swain will check with Jodie about other sings from two years ago.Holiday Shoppe- Heidi reported that it is done. The company is sending more product this year. We are just waiting for boxes to come. Heidi is trying to get items donated for raffles.Julie is calling companies about spirit decals. Minimum 125 pieces about $1 each. Julie will find out what they can do and bring it back next month. Attendees agreed to sell the decals for $3 each.Cindy will meet with John Dupuis regarding breakfast with Dad. Starts at 7:30 am. Asked to have 2 teachers on duty early to accept children if Dad’s ready to leave by 8. Discussed volunteers. Cindy will send out email for more volunteers. Heidi will revise the email list and send back out.Discussed still doing Valentines breakfast for teachers and Muffins with Moms in May.Discussed Applebees confirmed for 1/21/12 for pancake breakfast.Sue Collins motioned to adjourn, seconded by Heidi, motion carried. Meeting adjourned at 7:40pm.

9/20/11 PTO Minutes

2011-10-27T10:58:00.001-07:00

Union Sanborn/Southwick School PTOBoard MeetingSeptember 20, 2011 @ the residence of Julie Nieder 6-8pmAttendance:Rick Honer, co-president; Julie Nieder, co-president; Cindy Cilley, Treasurer; Heidi Carey, Volunteer Coordinator, Judie Milner, SecretaryDiscussed the Fall Festival Benson’s is donating the bouncy slide; must be picked up the night before and be returned dry; contact is John Hastings 934-4351; Judie will pick upJulie and Cindy bringing their bouncy houses for the smaller children (6 and under)Rick Honer and Julie Swain will do face paintingStill waiting to hear from Chris Harris if the Fire Dept will be able to provide food – Heidi thinks they willJudie to handle the hayride – tractor, trailer, hay and cornstalksJulie requested cookie donation from Market Basket and will follow up with them – 400 cookies requestedHeidi calling Appletree regarding pumpkins – decided to get 300 pumpkins – Judie will get paint and brushes – Heidi will let Judie know if she needs to pick up pumpkinsRick will have 10-12 Tilton School kids for volunteersAppletree will donate decorations (mums) if they have some otherwise Heidi has someBoard will start setting up on 10/15 at 9amCindy is setting up the carnival games: possibly a dart game, duck pond, football throw, knock over the cans, and bean bag toss; using the ticket system to turn in for good prizesMay not be allowed to put electrical cords across the driveway – Heidi will ask – if not, must put bouncy houses and fire dept food area near buildingNeed 9 tables: bake sale (1), face painting (1), cookies (2), pumpkins (2), paper cutters (1), fire dept (2). Will need 3 more for eating plus chairs – put these in the middle of the circle.Judie will ask Chris Milner to get gift cards through Qbids for teacher appreciation week. Holiday Shoppe – 12/3 10-1pm; will do the Kids Cash reward from vendor; discussed having a wrapping table separate from the fair for ease of flow; we will receive more items this yearJudie to send out first backpack express – include fundraiser end date reminder; fall festival; and that we are looking for bakers for the festivalJudie – calling Gunstock about possible tubing event in FebruaryJudie, Cindy, and Julie discussed RSA 91a Right to Know and the amount of paper that Judie is going through – Judie to send email to board

9/1/11 PTO Minutes

2011-10-27T10:57:00.001-07:00

Union Sanborn/Southwick PTO MinutesSeptember 1, 2011In attendance: Rick Honer, Julie Nieder, Cindy Cilley, Heidi Carey, Rich Hines, Julie Swain, Brandi Drinkwine, and Judie Milner.Meeting was called to order at 6:35 pm by Rick Honer.Introductions were made around the room.Attendees reviewed the minutes of the June 9, 2011 meeting. Cindy motioned to accept the June 9, 2011 minutes. Julie Nieder seconded. Motion carried.Cindy Cilley presented the Treasurer’s report for June 30, 2011. Balance is $10,628.44. Judie motioned, Rich seconded to accept the Treasurer’s report. Motion carried.Attendees discussed various school needs for the 2011/2012 school year. Each school needs $1000 for the RIF programs. This was the annual appropriation for the program. Each school needs $500 for the PBIS programs. This amount is half of the annual appropriation for this effort. Cindy will send out checks to each school next week for these programs.Cindy reported that because of the price of cotton, the spirit shirts cost has increased by $.50 per shirt. Dee Dee is in the process of ordering Union Sanborn shirts. She is waiting for sizing from Southwick to order shirts.The artist in residence program was discussed. Rich explained the Smirkus Circus program that builds teamwork, self-esteem, problem solving skills and positive attitudes among students. Rich explained that funding for these programs has been reduced in the school budget. He thinks they will need about $2000 to run the program. Many attendees expressed support of the artist in residence program and desire to assist if we can. Rich is to bring back more concrete numbers for the board to discuss.Sue Collins is coordinating box top collection at Union Sanborn. Heidi will approach Dawn Cilley about coordinating Southwick’s box top collection. Otherwise, we will need another volunteer.The snack program was discussed. Ms. Roy does her own shopping & submits slips to Cindy for reimbursement. This seems to be working great. Cindy will monitor Union Sanborn’s snack needs.Rich discussed the before/after school homework helper program. Funding for this program has been cut form the school budget however teachers are volunteering their time to keep the program going. Rich is requesting assistance with afternoon snacks for the students who attend the homework helper program. He estimates about $200 per year and will submit slips for reimbursement similar to the snack program discussed above. Cindy moved, Heidi seconded, motion carried.Fall Fundraiser will run form 9/16-9/30. Product delivery will be about 4 weeks after orders are submitted. The volunteer sign up slip was briefly discussed here. We should clarify that background checks are not required for PTO sponsored events and are for school functions. The Board will discuss further possible changes to the volunteer form briefly after this meeting. Fall fundraiser packets are supposed to arrive this week so Cindy is expecting them tomorrow, 9/2. Cindy explained that there will be a BMX show on Friday 10/21 for those children who sell >15 items in the fundraiser book. The contract is all set with the company doing the holiday cake sale. This company had the best variety of holiday food with a 35-40% profit to the PTO. There is a $50 fee to package our order by student which was agreed to be worth it. The delivery date for the holiday cake sale is 11/17.Rich said it was OK to leave fundraising brochures in the teacher’s lounge. Cindy Cilley is doing a fundraiser kick off meeting at each school on 9/16. Union will be at 9:15am and Southwick at 2:45pm.Open house at Union Sanborn is scheduled for 9/6. Southwick is scheduled for 9/8. Heidi and Cindy will man the PTO booth at Union. Rick and Julie N will man the PTO booth at Southwick. We will have a PowerPoint presentation and trifold brochure. Heidi will look for the leftover brochures from last year. Rick has name tags for PTO volunteers.The PTO received some literature from Hannaford regarding raising money for the schools. Rick will review and report at the next meeting.Attendees discussed the teacherwishlist.com program from PTO Today magazine. Teachers can sign up for things they may need and parents can view the lists, purchase items and send them to the school. Rich will discuss with teachers to see if they would be interested and report back.The fall festival was discussed. Julie had run into Jodie Gallantwho had explained previous year’s planning processes which were well underway before now. Attendees discussed whether or not to hold the fall festival this year. Attendees discussed the possibility of hosting a mid-winter “cabin fever” event like tubing at Gunstock instead. General consensus is to keep the fall festival but also keep it simple. Julie Swain explained that Sanbornton did something with game booths that were manned by high school students. It seemed to be a hit. Discussed getting a tent, janitorial from the school, jumpy house, face painting, pumpkin painting, hayrides, Fire Dept. for refreshments, fall picture, cookie decorating, bake sale, paper cutting (Tilton School Volunteers) and games (also manned by Tilton School Volunteers). PTO Board will discuss further after meeting.Attendees discussed doing both the Teacher Valentine Breakfast in February and a breakfast with Mom in May (around Mother’s Day). Rich will check with teachers to see if they would volunteer with breakfast with Mom.Rich moved to adjourn, Cindy seconded. Meeting adjourned at 8:04 pm.The PTO Board (less Rick Honer who had a previous commitment) met briefly after the full PTO meeting regarding toning down the fall festival. Heidi will make a list and send to Board. The Board reviewed and edited the Welcome Letter, Volunteer Form and Calendar of Events. Julie will send files to Judie for revision in time to pass out at the school open houses next week.

6/9/11 USS/SS PTO Minutes

2011-06-15T17:44:00.000-07:00

Union Sanborn/Southwick PTO Minutes
June 9, 2011

In attendance: Cindy Cilley, Sarah Lapointe, Julie Nieder, Rick Honer, Rich Hines, Kelli Aldrich, Tim Neville, Jodie Gallant and Judie Milner.

Meeting called to order at 6:30pm by Rick Honer.

Attendees reviewed minutes of May 2011.

USS carnival is Thursday 6/16. Heidi and DeeDee have gotten enough volunteers. Field day is Friday 6/17.

Jodi motioned Cindy seconded to accept May 2011 minutes. Motion carried.

Treasurer report - Current balance is $10,887.52. We have made $85 on spirit tshirts. Outstanding invoices for 2010/2011 include snacks for schools, field day bills, and graduation costs – need juice & possibly table clothes.
2010/2011 Budget vs actual – discussed variance for holiday fair - it was supposed to be fundraiser event but decided to do for free – may do as a fundraiser for next year.

2011/2012 proposed budget – discussed proposal ; need spirit shirts for next year where we had them left over from last year for this yesr so line increased; increased holiday craft fair for meals and teacher supplies; adjusted all lines based on actual 2010/2011; changed graduation to $150 (from $75); PTO TODAY $200 gives us free constant contact email & discount movie cost – Jodi is getting user names out to all for PTO TODAY; total $15175 in expenditures, expect $12500 in revenues and making up any difference with 2010/2011 year end balance

Discussed needs for graduation – logistics, decorating, food, etc – repeating what we did last year because it worked well

Jodi motioned and Rich seconded to accept treasurers report. Motion carried.

Tim motioned and Rich seconded to accept 2011/2012 budget. Motion carried.

Thank you notes were done by Tim for teacher appreciation. Thanks Tim.

Cindy will join Jodi to set up the PTO piece of 5th grade graduation this year.

Fall Open House – how should PTO advertise what we do and get more volunteers; better position in entryway at Union like at Southwick; ask again for email addresses to keep parents informed; possible give away to get people interested; next year – perhaps get dedicated photographer for events; set up slide show to run so parents see what was done; Jodi is going to share her pictures with Tim so he can set up the slide show; welcome letter from presidents which includes expected events & dates; stickers, lollipops etc to get kids to come over; Julie & Rick volunteered as mini committee to see what would work.

Chair of events needs to delegate more to new volunteers – reach out to certain people based on volunteer sign up form; stress 2 hours only of volunteer time needed for each event – volunteer coordinator will be helpful to id volunteers who expressed interest in the applicable event

1st 2011/2012 PTO meeting is Thursday, September 1.

Jodie will produce the end of year PTO newsletter.

Possible PTO end of the year celebration – nice to get together outside of PTO meeting – Rick is working on this.

Car decals – possible fundraiser like tshirts – we need to decide whether or not to use school logos, PTO logo, some combo; vendor will do design; should have them to sell at open house; Sarah will organize and bring design option back to PTO to approve; need to decide how many we want after we receive quotes; can open up vote to expend by email

Name tags – help to get communication – Rick is looking into it; Jodie mentioned staples has a kit that will do them

Parent asked if we should do Capri Sun reimb (in addition to box tops) – the idea was discussed; it may bring in ants as the entire Capri Sun pouch must be saved and mailed in; postage may outweigh benefit as it might be expensive to mail for $.02/pouch reimb

There was some discussion regarding box tops for education and that some students are saving them up for the expected competition in the Spring. Kelli Aldrich suggested having a competition every other month to make it a level playing field for all students.

DeeDee McCain will chair holiday fair for next year.

Jodi Gallant will organize fall festival ; Rick will coordinate volunteers on that day; Fall festival is scheduled for 10/15.

Jodi presented 2010/2011 PTO Board with gifts of appreciation for all of their hard work this year.

Rick thanked Jodi for her efforts as president.

Tim moved to adjourn, Rick seconded. Meeting adjourned at 7:30pm.

PTO board met after meeting to discuss possible addition of frozen foods fundraiser.

Northeast Delta Dental Supports USS/SS PTO!

2011-05-16T07:13:00.001-07:00

The USS/SS PTO was pleased to receive a grant of $200
from the Concord NH based business,
NORTHEAST DELTA DENTAL. Presenting the check to the PTO Board,
and to the USS/SS school Principals, was Julie Neider, an active PTO Member
and an honored Northeast Delta Dental Employee. Julie applied
for the grant with classroom supplies as a focus. PTO included the contribution
in the TAW teacher supply cash card gift program.
A heartfelt THANK YOU to Northeast Delta Dental
for their support and to Julie Neider for her dedication to our students.

May Prelim Minutes

2011-05-13T11:52:00.000-07:00

Preliminary MAY 2011 PTO Meeting Minutes
Please make any suggested updates/corrections for discussions @ the June meeting. Minutes will be edited and accepted on June 9th @ the monthly meeting. Minutes below are subject to change.
9 in attendance: Jodie Gallant & Rick Honer (PTO Co-Presidents), Cindy Cilley (PTO Treasurer), Sarah Lapointe (PTO Secretary), Rich Hines, Julie Nieder, Kelli Aldrich, Tim Neville, and Heidi Carey (PTO VC)

Meeting Opened 6:36 PM
• April minutes reviewed- Tim motioned to accept and Cindy seconded
• Treasurer report from Cindy- Balance is currently $12,219.14. A more probable balance will be approximately $10,800 after some outstanding issues (T.A.W., Spirit shirt sales, FP deposits and payments) are taken care of. Tim accepted and Jodie seconded for approval. We are in good shape for summer with a healthy cushion!
• Event update-
o Volunteer Appreciation Week- personalized thank you cards and Dipsy Doodle gift cards went out with help from the school secretaries.
o Teacher Appreciation Week-Jodie spoke with Eric Proulx from Tanger Outlets and he is very interested in helping next year coordinating something for T.A.W. with the outlets. Rick believes that next year we will not need to spend anything on T.A.W. and have all donated. Week went over great despite problem with Starbucks and no water! Each teacher was given a $35 VISA gift card. Judie Milner and Tim to coordinate thank you letters to all businesses who donated.
• Fall Fundraiser Committee updates (Cindy) - Charleston Wrap has been picked as company we will be going with. PTO has a goal of $10,000 profit. Only other schools in NH using are Allenstown & Goffstown. There will be a BMX show for kids who sell over 15 items. Kickoff will be in early September (dates to be announced). Great company- 50% profit from main catalog, good selection, 800 # for Customer Service, owned by a food company, orders bundled by student, online sales. PTO will also have a frozen food sale separate from Charleston Wrap fundraiser with a delivery date before Thanksgiving. Will be promoted as courtesy fundraiser. Thank you to Cindy and the Fall Fundraiser Committee! Great information and good job!
• June Field Day- PTO to purchase popsicles. USS is on 6/18 and will need 275. Mr. Hines to email to let know date of SS and # needed.
• 5th Grade Graduation- Will be on Monday 6/20 in the morning. PTO will need to decorate and possibly have a cake donated. 4th grade parents to help if needed.
• Backpack Express Newsletters- 2 more needed to school year (May and June)- Jodie and Rick to create and Dee Dee and Sue to distribute
• Paper replenishment- PTO to purchase paper for copying (as budgeted, approved, and is a yearly expense)
• Julie Nieder voted in for PTO Co-President
• Judie Milner voted in for PTO Secretary
• Heidi Carey voted in for PTO Volunteer Coordinator (for both schools)
o All accepted
• Kelli stated that the 3rd grade had won the Box Top Competition from the Student Council. She will provide receipts and be reimbursement for up to $60 as voted on in March
• Julie presented the $200 grant donation from NE Delta Dental. THANK YOU! Funds were used towards T.A.W.
• PTO may need to help with the USS Carnival. Mr. Neville to let us know.
• Cindy’s husband was able to fix the sound system @ SS
Because of scheduling conflicts, the June PTO meeting will be on
June 9th. 6:30 @ SS Media Center.

Meeting Adjourned 7:45 PM

Preliminary April PTO Meeting Minutes

2011-04-15T06:03:00.001-07:00

Preliminary April 2011 PTO Meeting Minutes
Please make any suggested updates/corrections for discussions @ the May meeting. Minutes will be edited and accepted on May 5th @ the monthly meeting. Minutes below are subject to change.
9 in attendance: Rick Honer (PTO Co-President), Cindy Cilley (PTO Treasurer), Sarah Lapointe (PTO Secretary), Leigh-Anne Phelps, Rich Hines, Julie Nieder, Nelly Roache, Judie Milner, Kelli Aldrich

Excused Absence- Jodie Gallant (PTO Co-President)

Meeting Opened 6:33 PM
• March minutes reviewed- Nelly accepted and Cindy seconded. All approved
• Treasurer report (Cindy) - Balance of $12,397 and in good shape for September. Mr. Hines accepted and Kelli seconded. All approved.
• Movie Night- Profit of $388! Great success; areas of improvement include the sound system and possibly only serving dinner 10 minutes ahead of movie (Smitty style) if dinner even necessary. Possibility of separating the schools and having 2 different movie nights.
• Flower Power Spring Fundraiser- $2076 raised! Prizes finalized that top 30 sellers enjoy open gym & brunch @ Tilton School on 4/17. Rick to coordinate flyers to go home announcing all winners. Principals will look over list before distribution.
• April Volunteer Appreciation Week- Jodie coordinated an in-kind donation of custom USS/SS PTO note cards from local printer Tylergraphics. Volunteer recognition will consist of personalized thank you card and $5 gift card to Dipsy Doodle. Special PTO supporters (secretaries, principals, and babysitters) will receive $25 gift cards to Dipsy Doodle. On Jodie’s behalf, Sarah motioned for an additional $125 to purchase the gift cards. Julie accepted and Rich seconded. All approved.
• May Teacher Appreciation Week- Rick has coordinated daily themes for the teachers and staff. Nelly will order 80 chocolate lollipops for Monday’s Sweets & Flowers Day. Julie will help Rick with pizzas on Wednesday. Tim and Rich will ‘host’ the teacher raffles on Friday.
• Tastefully Simple- As of 4/7, profits from party looked to be around $100 per email from Sara Smith
• Fall Fundraiser- Cindy meeting with committee after this meeting. Final decision to be made this evening and will present at next month’s meeting
• Nominations for 2011-2012 PTO Board- Rick and Cindy to serve their 2nd year in the 2 year terms. Julie Nieder nominated for Co-President, Judie Milner for Secretary, and Heidi Carey for Volunteer Coordinator for both USS and SS. All 3 ladies accepted their nominations.
o Rick to look into the bylaws to see if they need to be amended
• Box Top Competition (SS Student Council) - Kelli and Student Council made posters and hung up through school. Will pick winner for April and May.
• Mr. Hines discussed concern of budget cuts and Dr. Davis proactive cuts. Both schools (and entire district) will be affected. Will find out on 6/30 for next year’s budget.

Meeting Adjourned 7:33 PM

2011-03-24T06:48:00.000-07:00

Union Sanborn & Southwick School PTO Fundraiser Tastefully Simple!

100% profit given to USS/SS PTO
We are Hosting a Web Party
Visit our party webpage to place an order AND invite your friends to place an order.
ORDERS WILL SHIP DIRECTLY TO THEM! NO BAG AND DRAG FOR YOU
-tastefullysimple.com/ssmith1
-go to: Shop Our Products -½ way down the page go to: Searching for a host or party -Type: First Name: ‘Union Sanborn’ -Last Name: ‘Southwick’
-Select the party and begin shopping our Virtual Catalog
OR Not able to order online:
Place direct orders, by contacting: Sara Smith 286-8339/630-4056 partyfoodmama@yahoo.com
ALL ORDER MUST BE IN BY FRIDAY 4/8

March Preliminary Minutes

2011-03-16T08:43:00.001-07:00

Preliminary March 2011 PTO Meeting Minutes
Please make any suggested updates/corrections for discussions @ the April meeting. Minutes will be edited and accepted on April 7th @ the monthly meeting. Minutes below are subject to change.
13 in attendance: Jodie Gallant & Rick Honer (PTO Co-Presidents), Cindy Cilley (PTO Treasurer), Sarah Lapointe (PTO Secretary), Tim Neville, Leigh-Anne Phelps, Rich Hines, Julie Nieder, Dawn Cilley, Nelly Roache, Brian Winslow, Sue Collins, & Sara Smith

Meeting Opened 6:34 PM
 February minutes reviewed- Tim accepted and Sue seconded. All approved
 Treasurer report (Cindy) - Balance of $11876.87- Rich accepted and Tim seconded. All approved
 Events-
o Teacher Valentine’s Day Breakfast: Very well received and on budget. The Staples gift cards were also well liked!
o Movie Night: Cindy all set. Wal-Mart donated a $50 gift card to purchase the DVD to raffle off. 175 have RSVP’d for event
 Update- Movie Night was a great success and we raised $460! Few tweaks will be made for next year but will be discussed @ April meeting.
o Flower Power Fundraising: Sarah good to go. Packets will be going home on Monday as well as notice on blog and email out. Rick is working on incentives for students and classes.
o Volunteer Appreciation: last year it was not well attended; do we need a night of recognition? Will discuss further @ April meeting
o May Teacher Appreciation Week (5/1-5/7): Teachers do prefer money over daily token gifts. Maybe do pizza lunch and a coffee break plus cash gift? Rick, Nelly, and Julie working on putting it all together. Principals report that 36 teachers would need a cash gift (20 @ USS and 16 @ SS)
o Fall Fundraiser: Committee consists of Cindy, Leigh-Anne, and Julie. They are researching companies and meeting with the Principals for incentive ideas. Will have plan before April vacation.
o Tastefully Simple (Sara Smith): Would like to have a party @ the school and entire party profits (100% of her profit of 30% of the total sales) would be donated. Could be internet party as well as taste testing @ school. No problem using the school as long as building use form completed. Free gifts earned could supplement Teacher Appreciation Week. USS to host. Jodie motioned for PTO to have party and Sarah seconded. Jodie motioned for $30 to purchase child friendly munchies and Julie seconded. Will aim to have 1st week in April to have orders in before Easter (orders typically take 8 business days to come in). Tentative date of April 6th
 Open PTO Board Positions- 2 year Co-President, 2 year Secretary, each school Volunteer Coordinator- maybe only 1 VC needed for both schools? Nominations to be in April to vote on in May
 AIR (Brian Winslow) - Proposal for Rock Davis of Circus Smircus fame to be @ SS from Jan-April 2012. $3127 from NH Council of Arts. Brian requesting $1500 from PTO for confirmation. Jodie accepted and Sue seconded for PTO to give the $1500 already budgeted to the 2012 SS AIR program.
 Box Top Southwick Student Council Drive (Mr. Hines on behalf of Kelli Aldrich) - Student Council decided on a short movie as reward for class who brings in most Box Tops. Student Council to do all the work and PTO will tally results.
Meeting Adjourned 7:45PM

Flower Power

2011-03-14T06:50:00.000-07:00

It’s Spring Fundraising Time!

Due to the great response from last year’s Spring Fundraiser (we raised close to $2500!), we are once again proud to offer
Flower Power Fundraising!

Important things to remember regarding Flower Power:
• All orders will be shipped directly to the purchaser within 7- 10 business days
• The PTO will only be accepting checks and/or money orders.
• NO CASH! (Checks must be made payable to the USS/SS PTO)

* Top Seller from Union Sanborn will receive 2 tickets to Whale’s Tale Water Park
* Top Seller from Southwick will receive 2 tickets to a Fishercat’s baseball game
* Top Seller for each grade will receive a $20 Funspot gift card
* A special prize for the class at each school that sells the most!

Sell, Sell, Sell from March 14th through the 25th!

Please Return Forms by Friday 3/25

**Any questions, please call Sarah Lapointe @ 556-2465**

Monies raised will continue to support and build upon our programs (Fall Festival, AIR, PBIS, RIFF, Playground Enhancements, and teacher-class room support)
Thank you for your help and assistance in raising monies to benefit our children and schools.

2011-02-07T11:50:00.000-08:00

Preliminary February 2011 PTO Meeting MinutesPlease make any suggested updates/corrections for discussions @ the March meeting. Minutes will be edited and accepted on March 10th @ the monthly meeting. Minutes below are subject to change.
9 in attendance: Jodie Gallant & Rick Honer (PTO Co-Presidents), Cindy Cilley (PTO Treasurer), Sarah Lapointe (PTO Secretary), Tim Neville, Judie Milner, Kelli Aldrich, Leann Phelps, Rich Hines

Meeting Opened 6:35 PM

• January meeting minutes- Accepted by Kelli and seconded by Tim for approval
• Treasurer report (Cindy) - Fall Fundraiser Online order deposit of $412.38 and Applebee’s breakfast profit of $610 brings balance to $12,448.25.
o After researching all costs for the remainder of the year and forecast for next year, it was determined PTO will need to have a spring fundraiser
o Tim motioned to accept and Rick seconded
• Applebee’s breakfast – great success! Judie provided PTO step by step instructions on running it again for next year and volunteered to do it again. Applebee’s manager Melanie commented it was ‘one of the better ones’ they had had in a long time. Total of $637 was raised.
• Valentine’s Day Teacher Breakfast – All set for decorations. Heidi to solicit bakers with a reminder going out early next week.
o After discussion of gifts for Valentine’s Day Breakfast and Teacher Appreciation Week gifts, Jodie made motion for 2 $100 ($200 total) Staples gift cards to be purchased and 1 be presented at each school for teacher’s to use for supplies. Rick approved and Rich seconded.
• Bus Driver Appreciation – Tim & Rich to present all bus drivers and crossing guard thank you’s and $5 Dunkin Donut gift cards next week @ Southwick School
• Movie Matinee – Cindy all set. Dinner and a movie will be Friday, March 11th @ 5:30 at Southwick for both schools. Dinner will consist of salad from T-Bones, breadsticks from Olive Garden, pizza most likely from Sal’s, and Coke products. Movie choices will be voted on in classes next week. Week after that, a flyer for prepaid tickets will go out. Popcorn from Smitty’s and candy will also be for sale. Movie will start at 6:15. Cindy will contact Susanne Ring @ WRHS National Honor Society for NHS helpers evening of.
• Kindergarten gifts- Mrs. Brady already purchased and PTO to provide $200 towards. Jodie motioned to accept and Tim seconded.
• PBIS- confirmation from both Principals that both schools are all set right now. USS until November 2011 and SS until May 2011.
• RIF- Requests from both schools came in at $1000 each. No need to vote on approval since budget was approved with note that funds could be moved from PBIS to cover RIF. PTO will pay invoice from Scholastic when comes in.
• AIR – No AIR @ SS this year. Writing Residency will be held @ USS but is covered already from grant. No monetary support from PTO needed.
• Box Tops – Competition idea from Student Council and Dawn Cilley brought to discussion. Ideas presented were ice cream social, extra recess, snowshoe hike, $50 donation from PTO for winning classroom. Kelli will ask the students @ next Student Council meeting for their input and report back
• Flower Power Fundraising – Sarah spoke with Flower Power and preordered the kits (they are free of charge). Last year PTO rose close to $2500 (50% profit!) and was quick and easy with no hassle since orders ship directly to customers. This year PTO will again only accept checks and money orders. Dates will be 3/14-3/25 to have all orders in by 4/1. Flowers (dormant bulbs) will start shipping on 4/4 and ship within 7-10 days.
• Next month’s meeting will be 1 week later than usual because it falls during vacation. March meeting will be Thursday, March 10th @ 6:30 @ SS.
Meeting Adjourned 7:35 PM

January Prelim Minutes

2011-01-18T08:05:00.000-08:00

Preliminary January 2011 PTO Meeting Minutes
Please make any suggested updates/corrections for discussions @ the January meeting. Minutes will be edited and accepted on February 3rd @ the monthly meeting. Minutes below are subject to change.

11 in attendance: Cindy Cilley (PTO Treasurer), Rick Honer (PTO Co-President), Rich Hines, Heidi Carey (Vol. Coord), Kelli Aldrich, Deidre McCain, Jodie Gallant (PTO Co-President), Judie Milner, Jen O’Reilly, Julie Nieder, Sue Collins, Leigh-ann Phelps, Julia Ficici
1 excused: Sarah Lapointe (PTO Secretary)

Meeting Opened 6:35PM

November minutes reviewed- Rich accepted all in favor

Recap of December Board/Committee Chair special meeting: discussion concerned burn out of volunteers, need for recruitment (suggestions made on word of mouth and networking independently). Rick indicated that it would be ideal to have 5-6 more key PTO volunteers to really be successful. Reviewed challenged with Fall Fundraiser, need of a fall fundraiser committee versus one lead. As well Jodie asked that each chair prepare a small review of tasks to complete a project/program for record in the case of a transitional year.

Report of success on the Holiday Shoppe and Holiday Fair.

Treasurer Report - $11,800 balance, a little over budget in Holiday Fair reimbursement. Heidi motion to accept/Rich second – All in favor.

Upcoming Events
1. Applebee’s Breakfast – Sat Jan 22 – 8a.m.-10a.m. - Judie Milner Chair – reports under way, in control. Flyers went home 1/5, pre-ticket sales due on 1/14 – collection and ticket distribution will take place with Judie/Jodie on Tuesday 1/18 at schools – with students with prepaid tickets and all other students will get a reminder flyer on 1/19 to attend breakfast – can purchase tickets at door – all welcome.
o Judie is working on Marketing (flyers at local stores, possible posting on AutoServ Jumbo-Tron), confirmed posting with 94.1 WFTN, PR run in Echo scheduled for 1/13, 98.3 LNH Community Calendar. She will confirm that Applebee’s will also post event on their reader board.
o Judie needs cash box – Cindy to bring.
o Judie checking with DeeDee on t-shirts to sell. Judie will run a 50/50 at event (Jodie has tickets for her). Judie is trying to confirm local celebrities to help serve at the breakfast (principles, selectmen, SAU staff etc).
o Volunteers – looking for 10-12, at least 5-6 adults. Student council to maybe make and hold signs out front morning of breakfast. Volunteers confirmed – Judie/Chris Milner, Cindy Cilley, Julie Nieder (8-9), Jodie (tentative will confirm). – still need 1-2 more volunteers, then can have a few children at least 10 years of age. Volunteers will serve breakfast, or run checking in- taking payment and seating, sell t-shirts/raffle tickets)

2. Valentine’s Day Teacher Appreciation Breakfast Confirmed organizers – Heidi to solicit baked items from parents, Jodie will send recap planning email to volunteers to coordinate final plans to include – Sue Collins, DeeDee McCain?, Heidi Carey, Julie Nieder. Leigh-ann Phelps – likely confirmed volunteers Kerri Dexter and Julia Ficici at SS for morning of event. – Possible red carpet (paper) entry with flowers, possible raffle again, heart shaped junior mints were liked noted Kelly Aldrich.

3. Bus Driver Appreciation – Dunkin Donuts gift cards and thank you notes to be prepared and provided to Rich Hines, he will pick a good day to deliver and PTO know of a day so any open members can attend. Friday was requested by Heidi Carey for her attendance. Jodie will reach out to Rick/Cindy so we can get them purchased, written and signed.

4. Movie Matinee – Cindy Cilley Chair – discussions on if we should make it one event, one location, Friday night. Pizza sold. A lot of discussion was had and suggestions made. Cindy considering all, as the chair she will determine actual plan of action (1 or 2 events, night or matinees, food or not). Cindy will let us know plan and we can fill in volunteers to support her organization once determined. Cindy will let schools know movie options for voting one her plans are solidified.

Committee for Fall Fundraiser - Rick suggested like 3 people form a committee to run the fall fundraiser next year. Cindy Cilley signed up as the treasurer she thinks it feels appropriate to be a part of this largest fund raiser. Liegh-Ann Phelps volunteered to be on the committee. We need to find one more key lead partner. Goal of this committee will be to select the vendor of choice, manage program through to the end. The committee will need to notify PTO of supporting needs or volunteers at any point of the program.

Kindergarten Gift- PTO has paid in past, Jodie to ask Judy Brady if there is a need for funds at this time to support this effort.

School Support programs – asked Rich Hines for needs of funds to support PBIS, RIF, AIR. Rich will look into this at SS. Rich noted that SS is not having an AIR program this year, but will next year. Jodie to ask Tim for an update and status on program funds for USS as well.

Open Comments –
Heidi Carey reported for Dawn Cilley on Box Tops. Indicated that checks have been received by the schools. Discussions on pushing this great effort of raising $5-600 at each school are publicized to parents. Ask if we could write a thank you to Shaw’s for donating 500 box tops to our schools, this equals $50.

Fundraising – discussions on if there is a need for spring fundraising or do we only do that every other year. Flower Power was great and easy, raised $2500. Other ideas were made, PTO yard sale, candy bars etc. Jodie and Rick both mentioned that we need a purpose to have a fundraiser as to not over burden our parents. Jodie suggested we wait to hear from Principles on need or next year’s budget needs. This will be added to the next meeting agenda for discussion based on findings.

Suggestion on Mother/Student event was made.

Meeting called to an end at 7:44 p.m.

NOTE : After Teacher Breakfast, Movies, and Applebee’s Breakfast is over, the remaining scheduled PTO programs are Teacher Appreciation Week, Volunteer Recognition, 5th Grade Gradation are the remaining programs supported by PTO.

2011-01-03T08:39:00.000-08:00

Enjoy a short stack for a tall cause!

You're invited to an Applebee's Flapjack Fundraiser breakfast to support the

USS/SS PTO!

Tickets are $5 each

When: Saturday, January 22nd from 8AM-10AM

Applebee's Tilton (75 Laconia Rd)

Come and let some of the community leaders and future leaders serve you! In addition to a great pancake breakfast, there will be raffles, t-shirt sales, and more!

Meeting Reminder

2011-01-03T08:29:00.000-08:00

Reminder.... Monthly PTO Meeting

Thursday, January 6th

6:30 Southwick School Media Center

-Child Care Provided!

-Meetings last 45 minutes!

Please come and learn more of how you might be able to help out

Exciting winter events to be discussed...upcoming AppleBee's pancake breakfast fundraiser, Valentine's Day Teacher Appreciation Breakfast, and Movie Matinees.

ALL NEED VOLUNTEERS!

Was one of your resolutions to become more involved??? Please join us!

Holiday Shoppe

2010-12-03T13:03:00.000-08:00

Date Change for the Holiday Shoppe!!

The annual Holiday Shoppe will be held on
SATURDAY, DECEMBER 11TH
from 10AM-2PM @ Union Sanborn School

Please come with your kids! Elves to help children with shopping for others.

Prices range from $0.35-$13.50

Hope to see you all there!

November Preliminary MInutes

2010-11-12T11:12:00.000-08:00

Preliminary November PTO Meeting Minutes
Please make any suggested updates/corrections for discussions @ the January meeting. Minutes will be edited and accepted on January 6th @ the monthly meeting. Minutes below are subject to change.
10 in attendance- Cindy Cilley (PTO Treasurer), Rick Honer (PTO Co-President), Rich Hines, Heidi Carey, Kelli Aldrich, Deidre McCain, Jodie Gallant (PTO Co-President), Judie Milner, Beth Carter, and Sarah Lapointe (PTO Secretary)

Meeting Opened 6:33PM

October minutes reviewed- Cindy accepted and Jodie seconded

Treasurer Report (Cindy) - Balance of $23245.48. Oops t-shirts were purchased for $250 (only $1.85/shirt). H&R Block has all paperwork needed to file taxes. Fiscal year is 7/1-6/30 so we don’t need to wait until November to file. Rick accepted and Sarah seconded.

Fall Fundraiser (Sarah) - will be delivered on 11/15. Pick up will be that evening @ USS from 4-7PM. Will need volunteers. Rose over $9000- up from last year!

Fall Festival (Jodie) - Great press coverage, Jodie is working on a recap analysis. Kelli suggested a name change so as to not confuse with the 5th grade fall festival. Came in under budget! TNFD broke even and were very pleased- they appreciate the value of the partnership and will be back next year.

Breakfast with Dads (Rick) – Went much smoother @ USS this year. Served 106 kids and 97 adults. For SS, we will use the PTO cash box ($1, 5, 10’s needed). Will make sure Food Service balanced and send notice out before playground opens/ classrooms @ 8:25AM. Heidi to email for SS volunteers.

Holiday Fair (Dee Dee) – Thursday, Dec 2nd 5-7:30PM USS. Notice going out week of Thanksgiving and week before. Will also have a bake sale. Heidi to work on volunteers and bakers. Will hold raffle like last year. Jodie motioned for $250 for raffle item purchases. Accepted and Rick seconded.

Holiday Shoppe (Heidi) – Saturday Dec 4th 10AM-2PM. Recruiting for helpers, volunteers. Agreed we will mark up all items $0.25 to cover custodial fees. Jodie to reach out to Lynn Long for Middle School students as elves.

AppleBee’s Pancake Breakfast (Judie) – Saturday 1/22 8-10AM. Will need volunteers (6 servers per 50 tickets sold). Tickets will be sold for $5/each. $2 goes to AppleBee’s and PTO keeps the rest. Will send out notices 4-5 weeks ahead (12/14). Flyer for each student to sell 5 tickets. Averages 50-100 people. Judie has goal of 333 tickets sold for a profit of $1000! PTO will also have a 50/50 raffle.

Box Tops were submitted 11/1. USS $658 and SS $516

Jodie talked about the Blue Ribbon Award we received for volunteerism and that the school district received. Penny drive to benefit the TNS Christmas Fund- ‘Power of the Penny’ program.

Meeting Adjourned 7:43PM- Sarah motioned and Jodie seconded

2010-11-09T06:42:00.000-08:00

Fall Fundraising Orders Have Arrived!
Pick Up will be on

Monday, Nov. 15th 4-7PM
At Union Sanborn School Multi-Purpose Room
(For Both USS & SS)

October Preliminary Minutes

2010-10-12T08:18:00.000-07:00

Preliminary October PTO Meeting Minutes

Please make any suggested updates/corrections for discussions @ the November meeting. Minutes will be edited and accepted on November 4th @ the monthly meeting. Minutes below are subject to change.
14 in attendance- Cindy Cilley (PTO Treasurer), Tim Neville, Rick Honer (PTO Co-President), Julie Nieder, Chris Milner, Rich Hines, Heidi Carey, Kelli Aldrich, Julie Swain, Deidre McCain, Julia Ficici, Jen O’Reilly, Jodie Gallant (PTO Co-President), and Sarah Lapointe (PTO Secretary)
Meeting Opened- 6:33 PM

September minutes reviewed- Mr. Neville accepted and Mr. Hines seconded

Treasurer Report from Cindy- Balance of $5697.56. Mr. Hines accepted and Mr. Neville seconded

Communications Report from Sarah- Will be an ongoing monthly report of all communications sent out and any upcoming notices/flyers to go home. This should help with incoming secretary for next year and will act as a head’s up for those who do the copying of notices @ schools.

Fall Fundraiser Update from Sarah- Kick-off went well @ both schools and students seem to be excited for prizes. Mr. Hines did receive the Silly Bands for teachers to give to any student who passes in an order form. Jodie will do up a flyer to have sent home on Tuesday the 12th as a reminder that all orders need to be in by Friday. Counting of all monies will be on Tuesday the 19th @ 4PM @ Southwick School (Sarah, Jen O’Reilly, Cindy, and Rick to count)

Heather from Uno’s stopped by as a reminder of Uno’s Adopt a School Program and recapped the program for the PTO. Uno’s to work with the Principals and schools directly. PTO may do a doughraiser.

Fall Festival update from Jodie- Going to be great! As of right now, is still under budget but Jodie looking into a tent rental from Taylor Rental (may be donation) and submitted the form for custodial fees. We will be holding a bake sale and the proceeds from bake sale will be split 3 ways between the 3 schools and given directly to the schools for use rather than PTO. Jodie motioned for proceeds to be given directly to the schools to use @ their discretion. Rick seconded. Rick also mentioned that 2 Tilton School students have offered to come and do papercutting as community service. Kelli is making 3 scarecrows. Julia has confirmed that Northfield PD will be there for fingerprinting from 11-2PM.

Spirit Shirts- DeeDee- Shirts were passed out after pep rally and went over well. Total came to $898, much less than last year because of abundance DeeDee had from previous years. Next year it will be more expensive as she has less inventory. Say It In Stitches made error and printed white shirts instead of gray shirts. DeeDee spoke with the woman and she has offered to let us buy the “oops” shirts for $3.25/piece instead of $6.50/piece. DeeDee to see if we can purchase for under $3/piece. Julia motioned for PTO to purchase shirts if they came in @ $2.50/piece. Rick seconded.

DeeDee to also put together a flyer to have distributed for people to order embroidered pieces from Say It In Stitches for the holidays. We had paid to have the logos set up over the summer as approved last year.

Breakfast with Dad update from Rick- on track. Flyer with RSVP & menu to go out week after Fall Festival. Dates are November 2nd for USS and November 9th for SS from 7:30-9AM. Volunteer Coordinators to recruit for help @ the event.

Jodie went to the School Board meeting and is looking into having an email address made for PTO with the wrsdsau59.org ending. The PTO information has been updated on the district website. We can begin sending PDF notices to the Principals to have posted on the website through the webmaster.

Tax filings- Jodie put a call into H&R Block. H&R Block will do our taxes for $150! This is a great rate. Jodie to work with Cindy to put paperwork together to have filed in November.

Bullying Policy- Mr. Hines on behalf of Suzan Gannett and Superintendent Davis- Reviewed the draft of the bullying policies and new laws. It has been reviewed by all staff at both schools. There will be an open forum for parents before the October School Board meeting.

Julie Swain (art teacher for both schools) requested drying racks for classrooms at both schools. 1 for each school. Currently drying artwork on floors and tables. This would be a capital improvement item to purchase as it will be long-term for years of use. Total cost for 2 would be $644.70. Jodie motioned for PTO to purchase 2 drying racks and Kelli seconded.

Meeting Adjourned 7:51 PM- Jodie motioned and Sarah seconded

Sept PTO minutes

2010-09-14T11:24:00.000-07:00

Preliminary September PTO Meeting Minutes
Please make any suggested updates/corrections for discussions at the October meeting.
Minutes will be edited and accepted on October 7th at the monthly PTO meeting.
Minutes below are subject to change.

19 in attendance- Jodie Gallant (PTO Co-President), Sarah Lapointe (PTO Secretary), Julie Nieder, Cindy Cilley (PTO Treasurer), Julia Ficici, Jen O’Reilly, Rich Hines, Rick Honer (PTO Co-President), Jamie Forest, Heidi Carey (USS VC), Kelli Aldrich, Merlin Nieder, Amy Poole, Kristen Custance, Beth Carter, Judie & Chris Milner, Leigh-Anne Phelps, and April Corriveau

Meeting Opened 6:34 PM

Jodie introduced herself and the Board, went over the goals of PTO for the year, and recruitment for a Southwick School Volunteer Coordinator

June minutes were reviewed – Jodie motioned to accept & Mr. Hines seconded.
Aug Board meeting minutes were reviewed as well.

Treasurer Report - Cindy reviewed summer activity. Insurance/PTO Today was paid. Balance is $7426.48. Mr. Hines motioned to accepted and all were in favor.

Jodie reviewed the budget as approved in June and how it was all based off of the success of the fall fundraiser. Also reviewed the calendar of events for the school year.

RIF (Reading Is Fundamental – free book program 1-2 times a year)/PBIS (Positive Behavioral Intervention System) rewards program for good behavior with parties and celebrations at SS, and Tiger Cart at USS) was explained to newcomers by Mr. Hines and how the PTO supports these programs.

Annual Needs:
• Spirit shirts will once again be managed by Dee Dee McCain
• Box Tops will be handled by Dawn Cilley for both schools
• Snack Program monitor- Cindy Cilley for USS and Julia Ficici for SS

Fall Fundraiser (Meadowfarms): Will be held October 1-15 -
• Sarah and Jen O’Reilly to manage – packets sent home on 10/1 with details, reminder to return on Wed 10/13 – pick up day in early November – process with this company is smooth and less invasive. We will count and submit money but the company will reach out to handle any miss represented order forms
• Rep’s name is Brett. Will be coming up for kick-off party on 10/1. Will need about 15 minutes @ each school.
• We will be going with the main catalog, the Game Day catalog, and the dry cookie dough mix catalog for selling.

Fall Festival planning update:
-Will be Saturday, October 16th from 11-2 @ Southwick School
-Jodie heading up along with Sanbornton PTO. Most everything is confirmed, Simplicity the Clown for face painting and balloon animals, story teller, possibly a magician. The fire department will be doing the concessions and the police dept will be there for fingerprinting. Jodie will look into having Wildlife Encounters come for an hour as well.
-Mrs. Swain the art teacher will be having the children make the signage for the event as part of her curriculum
-Volunteers for day of event: Rick, Kelli, Leigh-Anne

Open House:
• Southwick School, Th. 9/9 5:30-7 and Union Sanborn, T. 9/14 6:30-7:30
• Will be handing out samples of hand sanitizer, and PTO Today magazines that we were chosen for. As well as calendar of events and volunteer sign-up forms
• Jodie & Sarah to update PTO display board to have as well
• Volunteers- SS- Cindy & Sarah/ USS- Jen, Heidi, and Julie

Calendar of events- will be looking for a chairperson for each event. Next event is Breakfast with Dads. Rick to chair.

Southwick School Volunteer Coordinator- April Corriveau offered to be SS VC after Jodie explained the position. She was nominated and accepted position as a 1 year volunteer coordinator for Southwick School. Jodie motioned and Rick seconded.

USS/SS PTO Facebook Page discussion- Jamie Forest offered to manage. Julie Nieder to do more research into it as her work (Delta Dental) also has a fan page and will report @ the October meeting.
-Teachers are unable to communicate via Facebook!
-We do currently have the blog
-Mr. Hines will look into school district rules regarding
-We need more web exposure Beyond the Blog”
-Jodie will be going to school board meeting to ask for PTO pages off of SAU website

Taxes will need to be done in November. Anyone who knows of an accountant that may be willing to donate their services please let Jodie, Rick, or Cindy know.
-Kelli to reach out to her grandmother who is an accountant

Meeting Adjourned 7:45 PM- Jodie motioned & Sarah seconded

1st meeting of 2010-2011 school yr reminder

2010-08-26T12:17:00.000-07:00

The USS/SS PTO invites you to kick-off the school year with
The 1st meeting of the new school year!

Join us on Thursday, September 2nd –
6:30 PM @ Southwick School Media Center
Childcare provided!

Tentative agenda topics to include:
-Fall Fundraiser
-Fall Festival
-Open House
- PTO goals for 2010-2011 school year

Meeting should not exceed an hour
Hope to see you there!

The USS/SS PTO Board:
Jodie Gallant & Rick Honer (Co-Presidents)
Cindy Cilley (Treasurer)
Sarah Lapointe (Secretary)
Heidi Carey (USS Volunteer Coordinator)

2010-06-11T13:13:00.000-07:00

Preliminary JUNE PTO Meeting Minutes

Please make any suggested updates/corrections for discussion @ the September meeting. Minutes will be edited and accepted on September 2nd at the monthly PTO meeting. Minutes below are subject to change.

9 in attendance: Sarah Lapointe (PTO Secretary), Jodie Gallant (PTO Co-President), Dee Dee McCain (PTO Co-President), Nelly Roache, Heidi Carey, Rick Honer, Sue Collins, Julia Ficici, and Rich Hines

Meeting Opened 6:30 PM

Review of May minutes: Rick motioned to accept with the 2 small revisions

Treasurer Report: Jodie reviewed and explained $421.88 discrepancy (to our favor). Rick motioned to accept. Sarah seconded.

5th grade graduation support: Notice going out to 4th grade parents for help.
-Market Basket has been contacted for the cake.
-If it is nice out the ceremony and after will be outside.
-Decorations of balloons and crepe paper and table clothes
-Dawn & Jo-Ala to get 2 or 3 volunteers to serve
-Team Leader of 5th grade to send notice out to 5th grade parents for help as well

Field Day: PTO to purchase popsicles for kids and staff (250 each). Jodie motioned to accept to pay and Rick seconded.
-Jodie & Dee Dee to purchase and coordinate

Color paper replenishment: $100 to pay for the paper replenishment for both schools. Jodie motioned to accept and Sarah seconded

Say it in Stitches: Will have each school’s logo set up to be embroidered for parents and staff to use. Will be between $80 and $90 per logo. All approved to have done.

Goals: Jodie reviewed the goals established in September for PTO for the school year and that we met all goals.
-Increasing free events
-Communication
-Thank you efforts
-Volunteer appreciation

Budget 2010-2011 review: A snapshot of all PTO events and costs were worked into a tentative budget per event with the thought it could be voted on for approval. Guidelines were set for the budget that the expense listed is the max to be spent unless discussed at a meeting. All is contingent on the success of the fall fundraiser.
-Rick approved the snapshot budget and Rich seconded

End of Year PTO Newsletter: Will be a 2 page recap of the year, new board, and plans for the fall festival

Calendar: Will wait for the school district calendar to come out before deciding any dates for PTO events. Will work on dates this summer with the principals

Fall Festival planning: $1500 budget and will have a meeting end of June to start. Sue and Nelly to head up planning

Board Nominations:
-Cindy Cilley for a 2 yr Treasurer
-Heidi Carey for a 1 yr Volunteer Coordinator for USS
-Rick Honer for a 2 yr Co-President
Jodie motioned to vote all in and Sarah seconded.
Board meeting to be held in July

Thank You: For Patty and Judy (school secretaries) and Ms Horgan and Ms Kitto (PTO Meeting babysitters). $25 each gift card to the Common Man. Jodie motioned to accept and Sue seconded.

Southwick staffing changes for next year:
-Linda White is retiring
-Julie Swain will be art teacher (for both schools)
-Karen Wilcox to replace Patty in the office
-Paul Byron is leaving
-Shawn Dever will be a 5th grade teacher
-Jen McDonald is moving on
-Kelli Aldrich will be a 3rd grade teacher

Union Sanborn changes for next year:
-Catherine Hyson, Laura Lynch, Lisa Gargano, and Cyndi Clogston are leaving to pursue new challenges
-Lea Palmeter will be the new Pre-School Coordinator
-Christine Blais will be a Kindergarten teacher
-Tarra Lachapelle will teach 2nd grade
-Chelsea Barrett and Stacey Driscoll will be in the Special Education department

Meeting Adjourned 7:36 PM
Jodie motioned to close and Sarah seconded

Preliminary MAY PTO Meeting Minutes

2010-05-10T13:15:00.000-07:00

Preliminary MAY PTO Meeting Minutes
Please make any suggested updates/corrections for discussion @ the June meeting. Minutes will be edited and accepted on June 3rd at the monthly PTO Meeting. Minutes below are subject to change.

13 in attendance: Heidi Carey, Valerie Bergeron, Jo-Ala Markson, Lynne Long, Sue Collins, Julia Ficici, Rick Honer, Tim Neville, Cindy Cilley, Sarah Lapointe (PTO Secretary), Jodie Gallant (PTO Co-President), and Dee Dee McCain (PTO Co-President), Rich Hines

Meeting Opened 6:26 PM
Review of April minutes: Jo-Ala motioned to accept and Tim seconded

Treasurer Report: Tim motioned to accept and Rich seconded
· $123 made tonight from Basket Raffle and Lynne Long (from Game Night)

Updates:
Teacher Appreciation Week: Great feedback! Came in within budget. Had budgeted $1560 ($12p/staff x 130). Actual $12 x 117 = $1404
Volunteer Appreciation: Went over well. 10 RSVP’d and came.
AIR programs: No PTO PowerPoint because of setup. Programs very successful!
Flower Power: We raised $2500! Great spring fundraiser! Flowers should be shipping this week. Not 1 order is being shipped back to schools!

Fall Fundraiser:
MeadowFarms out of MA- Samples and catalogs reviewed. Jodie proposed an October 1st kick off (Friday) and back by October 15th, processed by October 20th. Need to raise at least $6500 in order to earn 50% profit (we exceed this every year). Pick up will be easy, there is a teacher incentive, and we will be the only schools in the Lakes Region using MeadowFarms! Jodie motioned to accept MeadowFarms as the 2010 Fall Fundraiser and Sue seconded.

Graduation Morning Support: June 18th. PTO to pay for no more than $250 for supplies and decorations for the 5th grade graduation. Tim motioned to accept and Dee Dee seconded. Decorating will be on June 17th.

Board Nominations:
-Dawn Cilley for Volunteer Coordinator (Southwick School)
-Cindy Cilley for Treasurer- Sue nominated and Julia seconded. Cindy accepted nomination
-Sue Collins for Volunteer Coordinator (Union Sanborn) - Julia nominated and Cindy seconded. Sue accepted nomination
-Heidi Carey for Volunteer Coordinator (Union Sanborn) - Dee Dee nominated and Lynne seconded. Heidi accepted nomination
-Rick Honer for Co-President- Sarah nominated and Tim seconded. Rick accepted nomination
Vote will be at next month’s meeting!

Open Items:
RIF-same amount for next year. $1200 needed for Southwick. May be able to move the PBIS monies to RIF for $1650

Jo-Ala- toe tokens are in for the walking program and the kids are excited about collecting them!

Preview of June meeting agenda

Meeting Adjourned 7:15 PM

Preliminary April PTO Meeting Minutes

2010-04-13T06:14:00.000-07:00

Preliminary April PTO Meeting Minutes
Please make any suggested updates/corrections for discussion at the April meeting. Minutes will be edited and accepted on May 6, 2010 at the monthly PTO meeting. Minutes below are subject to change.

12 in attendance: Dawn Cilley, Jo-Ala Markson, Tim Neville, Kristine Sanborn, Cindy Cilley, Susan Collins, Nelly Roache, Colleen Westerling, Dee Dee McCain (PTO Co-President), Jodie Gallant (PTO Co-President), Sarah Lapointe (PTO Secretary), Julia Ficici
Meeting Opened 6:33 PM

****AMENDMENT- Due to a scheduling conflict, the Volunteer Night/Recruit Social for 4/15 was cancelled on 4/6. We will be having a reception for the volunteers prior to the May meeting- 5:30- 6:30 @ SS Media Center for an hour of recognition and socializing.****

Review of March minutes: Sue Collins motioned to accept

Treasurer Report: Michelle Moza has stepped down as Treasurer. We wish her well! Jodie and Dee Dee collected everything, took over the books, and the TRUE actual balance of the PTO account is $9155.60 (as of 3/31/10). Jodie also signed the account up for Online Banking so we are able to get ‘real time’ account information. A deposit of $506 was made to the account from the Game Night funds ($441.25) and from the Cash Box ($64.75). The cash box will now be kept at $50.
Tim motioned to accept the Treasurer Report and Dawn seconded.

Uno’s Dough Raiser: Kristina from Uno’s came and spoke to the PTO about the possibility of a fundraiser at Uno’s to benefit the USS/SS PTO. If total sales for a particular night are under $1000, we earn 15%. If the sales are over $1000, we earn 20%. This can be on eat-in or take-out orders and she can hold receipts for us to put towards our benefit. Only available during the week-no weekends and no Fridays after Memorial Day. She will also provide us with certificates for kid’s pizzas, 10% coupons for Teacher’s Appreciation, and Build Your Own Pizza Parties for kids (@ $4/kid)

March Events Recap:
Ø Game Night: $441.25 was collected from the game sales. ½ will be sent to the company once an invoice is received. Net proceeds from Game Night = $220.63. About 30 families attended! Thank you Colleen!
Ø Movie Matinees: Approximately 100 showed up at USS and 60 at SS. $109.50 was raised in candy/popcorn/water sales. We will aim for February next year to hold this event again as to not interfere with nice weather!
Ø Annual School District Meeting: The PTO had a booth set up and a few Tanger books were sold. Next year we plan on having a better display to represent ourselves and for the elementary schools to have a better presence
Ø School Bus Driver Appreciation: Rich and Tim went and there was no feedback

Volunteer Social/Recruit Night 4/15 6-8 PM:
-Powerpoint, Awards, Food, Drink ($150 in BJ’s gift cards to use), Basket Raffle, Certificates for the volunteers, $100 in trinkets, and invitations sent out
-Recruitment positions-Tresurer, Co-President, Volunteer Coordinator (1- Dawn staying on for either school). Will nominate in May and vote on at June’s meeting.
-Food will be for all-kids & Adults

Teacher Appreciation Week 5/3-5/7:
*Last year PTO spent $25/staff member. Goal this year is to give something small everyday.
*Dawn pointed out this coincides with MAP testing. Tim was not concerned this would interfere.
* Tim motioned for a budget of $12/staff member (130 staff total) and Jo-Ala seconded.
*Tim to get cost from Tilton House on a Friday luncheon for the staff. Once he has a figure, Sarah will order the trinket discussed to stay within budget. Jo-Ala will get a cost on flowers, and Dee Dee will speak with Starbucks for coffee and drinks.
*Sue Collins offered to deliver gifts

TangerBucks Program:The Tanger Bucks program is officially over and we sold 131 books! 131 books @ $5/piece = $655 + whatever we earn from the National monies!
Flower Power Fundraising: Books went home a week early and all checks and orders are due back on the 16th. Dee Dee, Jodie, and Sarah will be tallying all orders at USS on the 19th. Patty & Judy are keeping the orders collected in the offices until then.
AppleBee’s Breakfast Fundraiser: Possibly in January 2011

Jo-Ala spoke about a request from Mrs. Morrill, the PE teacher about toe tokens and the need of volunteers 3x day for 3hours for 3 weeks during every recess. The PTO has agreed to help with the fundraising needed for this but not to the volunteering. Jo-Ala and Colleen offered to help volunteer at the recesses if the program is approved. Motion to accept and donate funds if the program is approved- Dawn and Colleen seconded.

Meeting Adjourned 7:58 PM

Preliminary March PTO Meeting Minutes

2010-03-11T12:25:00.000-08:00

Preliminary March PTO Meeting Minutes

Please make any suggested updates/corrections for discussion at the March meeting. Minutes will be edited and accepted on April 1, 2010 at the monthly PTO meeting. Minutes below are subject to change.

12 in attendance: Dawn Cilley, Kevin LaChapelle, Tim Neville, Cindy Cilley, Heidi Carey, Lynne Long, Jo-Ala Markson, Rich Hines, Colleen Westerling, John Cilley, Sarah Lapointe (PTO Secretary), and Dee Dee McCain (PTO Co-President)

Meeting Opened 6:35 PM

Review of February minutes- Tim Neville motioned to accept and Rich Hines seconded

Treasurer Report- Ending balance for year is questioned. Dee Dee to look in to the true balance with Michelle. Tim and Rich will wait until then to have teacher’s make requests and to possibly be able to request more money for RIF. Not accepted until the real figures are in. Tabled until next month’s meeting.

Movie matinee-
USS- volunteers will be Dawn, Jodie, Dee Dee, Tara or Kevin.
ü Sarah worked and coordinated popcorn from Smitty’s and 5 cases of water from Coca-Cola
ü Jodie will use BJ’s gift cards to purchase candy for candy sales
ü Will be selling Tanger books as well
SS-volunteers will be Lynne Long, Dee Dee, maybe Tara LaChapelle and Jodie and Jo-Ala can be there for set up.
ü Laptop, projector, and speakers are all set for both schools

Tanger Sales- We’re nearing close to 100 books sold!
Deadline is 3/31. Sarah to have flyer sent home next week as last push. USS SS PTO also received the rights to have a booth at the Annual District School Board Meeting

Family Game Night Fri March 26th 5:30-7:30 PM-We are in need of 4 volunteers for the game stations and possibly 6 students. Lynne Long to get Middle School girls. Dawn and Jo-Ala to reach out for volunteers. Colleen will be providing posters and flyers to have sent home. Sarah to be there for Tanger book sales.

Volunteer Week- Looking at getting certificate of appreciation and small gift token for volunteers.
Request for no more than $100 to have certificates printed and small token gifts purchased accepted. Tim motioned to accept and Kevin LaChapelle seconded.
Volunteer Social- Thursday April 15th 6-8 PM. Dee Dee motioned to accept date and time and to hold event and Tim Neville seconded.
ü 5th grade band will perform.
ü We will still have April meeting, this will not replace
ü Dawn and Jo-Ala to email volunteers for baking and food
ü Will use the April BJ’s gift card to purchase a cake

Basket Raffle- Each grade (including preschool) will design a basket for raffle the night of the Volunteer Social. Tim and Rich will discuss with teachers at the staff meetings for theme baskets. Students will bring in to a box in the classroom small items based on a certain theme and Dawn and Heidi have volunteered to help assemble the baskets.
ü Winner must be present at Social to win
ü Schools will have on display the week before for staff and parents to be able to purchase raffle tickets
Dee Dee motioned to accept the basket raffle and Dawn Cilley seconded

Car decal fundraiser- Tabled for now and will be discussed in fall (beginning of school year)

Flower Power fundraiser- Spring bulbs and flowers and plants where we make a 50% profit. The orders ship directly to the purchaser’s address so we do not deal with sorting orders and distributing. Company personalizes order forms.
-Only checks and money orders will be accepted and will be payable to the USS/SS PTO
-We send Flower Power ½ of product total plus the entire $5 S/H fee per order.
-Sarah to coordinate and be chairperson. Lynne Long offered to help her as needed.
Contingent on Sarah’s information from the company and Sarah is comfortable ordering 570 kits, approval to have Flower Power fundraiser from April 5th-April 16th. All monies must be in to Flower Power by the 23rd at latest. Kevin LaChapelle motioned to accept and Lynne Long seconded.

Pancake breakfast- Jo-Ala looked into pancake breakfasts at Applebee’s. Applebee’s wants $2 per ticket for every ticket we sell. Generally tickets sell between $5 and $8. We serve and take drink orders. Applebee’s prepares and does the dishes. Can be any Saturday from 8-10 AM. Menu includes pancakes, coffee, tea, and orange juice.
Jo-Ala to look into an early June, possible Bike Week date.

KAP- Sue Bergman (Enrichment Coordinator) requested $150 to make another 14 kits for use in the library for children to check in and out. KAP= kids action packs
Dawn motioned to accept and Heidi seconded

Meeting Adjourned 8:08 PM- Tim Neville motioned and Lynne Long seconded

Upcoming Events

2010-02-16T05:56:00.000-08:00

Upcoming Events from the USS/SS PTO...

Saturday, March 6th 1:00 PM- UNION SANBORN MOVIE MATINEE!
Come and watch G-Force at Union Sanborn School with your pillow and blanket. Popcorn and water will be available and there will be a candy sale

Saturday, March 13th 1:00 PM- SOUTHWICK MOVIE MATINEE!
Kung Fu Panda will be shown at Southwick School! Be sure to bring your pillow and a blanket. Popcorn and water will be available and candy will be for sale

GAME NIGHT!- Friday, March 26th 5:30-7:30 PM

Bring the family to Southwick School for a family night of games and fun! Games will be available for sale and are seperated into 4 age appropriate categories.

Hope to see you all there at these great events sponsored by the USS/SS PTO!

Preliminary February PTO Meeting Minutes

2010-02-12T05:33:00.000-08:00

Preliminary FEBRUARY PTO Meeting Minutes
Please make any suggested updates/corrections for discussion at the March meeting. Minutes will be edited and accepted on March 4, 2010 at the monthly PTO meeting. Minutes below are subject to change.

16 in attendance: Jodie Gallant and Dee Dee McCain (PTO Co-Presidents), Sarah Lapointe (PTO Secretary), Michelle Mosa (PTO Treasurer), Brian Winslow, Sue Collins, Cindy Cilley, Valerie Bergeron, Colleen Westerling, Jon Cilley, Heidi Carey, Linda Burke, Rich Hines, Jo-Ala Markson, Dawn Cilley, and Julia Ficici

Meeting Opened 6:34 PM

Review of January minutes- Michelle Mosa motioned to accept and Sue Collins seconded

Treasurer Report- balance in account is $12,688.28, estimated after proposed year end expenses and early 2010 Sept expenses is a balance of $4078.28
-Rich Hines motioned to accept and Brian Winslow seconded

Breakfast with Dad @ USS- Linda Burke (Director of Food Service)
-188 RSVP, 266 were served
-Very positive feedback was received and a great response from all. A few donations were made and it was great awareness for food service.
-As of 2/4/2010, there were 168 RSVP for SS Breakfast with Dad
-Jodie motioned to reimburse Dee Dee $13.80 for decorations/table cloths purchased for the breakfast. Dawn Cilley seconded.
-PTO will pay the unpaid balance from the breakfast =$7.50

Valentine’s Day Teachers Breakfast next Friday 2/12- Heidi Carey-
Will be set up buffet style
Volunteers are needed to help with clean up and drop off
USS needs food donations- Dawn is sending a letter home to parents
Linda Burke will provide chafing dishes and Sterno (3 @ each school)
7:45-8:45 in library @ USS and art room @ SS
For next year, we should keep in mind the tech school to provide for breakfast
Coffee will be donated by Food Service for both schools as well as utensils
Valerie purchased the paper goods and Junior Mints
Jodie will go to Dollar Store for table cloths and few decorations

Candy Poems-
· Cost to print color copies would be between $117 and $122-thought it would be nice since not giving gifts this year – cost too much, voted down
· Cindy Cilley can make color copies at work-she’ll make copies and give to Dawn early next week so can give at Valentine’s Day breakfast
· Dawn and Jo-Ala would have students sign

Bus Driver Appreciation- There are 11 drivers for USS and SS schools. As appreciation, we will be giving each a $5 Dunkin Donuts gift card for a total of $65. They will be handed out in March by members of PTO. Sarah motioned to accept and Michelle seconded. Need to pick date with Principles and be at Southwick to hand deliver.

Movie Matinee- PTO to make flyer to promote
Dawn proposed doing it on a Friday night because then we won’t incur a custodial fee. She also suggested having Olive Garden donate salad and working with Constantly Pizza to have pizzas. Possibly charging $2.50/each for admission for a fundraising tactic. Have dinner from 5:30-6:30 and then show movie. Can have RSVP to track pizza costs. - Pizza will be moved to the Open House
-PTO decided to keep the Saturday matinee and have popcorn and a candy sale. Use BJ Gift Cards to purchase candy, get Smitty’s to donate popcorn and Coke to donate beverages –
-Toni Manning emailed interest in helping, need 2-3 volunteers per school
-Movies selected for Union – G-Force, will be selected this week for Southwick
-Jodie to build flyers for distribution before vacation, reminders after vacation, Jodie will work on donations, need to solicit for more volunteers.
-John Cilley motioned for custodial fees in the amount of $125 p/school if not already taken care of and Rich Hines seconded, all in favor

Game Night-Colleen Westerling will lead program- scheduled and confirmed Friday, March 26 5:30-7:30 Southwick School
-Games are set up for 4 age groups. Orders are in within a week
-Student Council @ High School to volunteer
-Only potential expense is to ship the extra games back to company
-Profit could be anywhere from $250-$1000. 50% profit

Other Spring Fundraising was discussed as our funds are low, Jodie indicated that in order to me year end typical expenses and continue with early 2010 expenses that more funds are needed. The goal was set to present ideas at March’s meeting, ideas included:
-Cash calendars- sell in April, draw in May
-Car wash, bake sale, yard sale – options but take a lot of organization and staff – keep on back burner
-Pancake breakfast- Dawn/Jo-Ala to look into this at Applebees and see about profit margin
-Little Caesar’s pizzas (frozen)

AIR- Brian Winslow
Julia Ficici to be liaison. Sue Collins to help if/when needed @ USS. Starting 3/3 and run Wednesdays and Fridays until 4/21
PTO can put together PowerPoint presentation for 4/21 (USS) and 4/22 (SS) cumulative night- Will be selling Tanger books at these events!
Fabric cutting of 1500 squares needed prior to start. Will possibly have a volunteer night and teachers can help too. Date to be put out in next newsletter
USS afternoon volunteers needed- Dawn to look into recruiting

Meeting Adjourned 7:49 PM- Jodie motioned and Sarah seconded

Preliminary January PTO Meeting Minutes

2010-01-14T06:23:00.000-08:00

Preliminary January PTO Meeting Minutes:
Please make any suggested updates/corrections for discussion at the February meeting. Minutes will be edited and accepted on February 4, 2010 at the monthly PTO meeting. Minutes below are subject to change.

14 in attendance- Sarah Lapointe, Jodie Gallant, Dee Dee McCain, Michelle Mosa Colleen Westerling, Brian Winslow, Valerie Bergeron, Susan Collins, Dawn Cilley, Jon Cilley, Cindy Cilley, Kelli Aldrich, Tim Neville, and Heidi Carey

Meeting Opened 6:35 PM

Review of November minutes:
-Sue Collins motioned to accept
-Dawn Cilley seconded

Holiday Fair Recap:
-Over 100 photos were taken with Santa. Very busy with a dozen craft stations set up. Dawn & Jo-Ala staffed the bake sale which took in cash donations instead of set prices. USS also had a book fair. Lynne Long ran the raffle table and handed out free door prize tickets to everyone and sold raffle tickets ($1 each or 6 for $5).
Raffle Prizes: Nintendo DS package, 4 movie passes to Smitty’s with a $25 gift card for dinner, and 7 family board games.
-Proceeds:
Bake Sale $156 + Raffle Tickets $254.50 = $410.77
-Payout:
Raffle Prizes $190 (Budget was $250) + Pizza for volunteers $33.72 + Photos with Santa $16.20 + Reimbursement for crafts $46.34 = $286.26
-Profit of $124.51!
-Thank you to the LaChapelles for the trays to bring the new crafts home in. Let’s remember for next year.

Holiday Shoppe Recap:
-The Middle School and High School volunteers did a great job. All volunteers for both the holiday fair and shoppe were sent thank you letters.
-This was not done as a fundraiser there was no monies raised.
-$1147 worth of products was sold
-Great feedback from parents
-Could be a fundraiser next year with a minimal mark up on the items
-Jodie apologized for Mr. Neville for the products showing up at USS without his acknowledgment of what was going on.
-Next year we will provide pizza for the volunteers!

Treasurer’s Report (Michelle):
$13081.97 balance without the holiday fair and shoppe
-Jodie discussed the Malone, Dirubbo tax bill for $325.
Motion to pay-Jodie
Seconded- Michelle
PTO to pay the $325 to Malone for tax preparation but will be looking for another CPA to do taxes since they will be raising rates to over $1000 for 2010 taxes.
-Anyone who knows of a CPA please let Jodie know!
-Valerie suggested Turbo Tax, Jodie will look into it

Requests for payment-
- RIF (Reading is Fundamental)- $1200 Candy and Michelle from both schools order books @ end of January
Motion made for RIF not to exceed $1300 ($650 each school) for both schools made by Mr. Neville. Seconded by Sue Collins and all accepted.
- PBIS- Request to come from Principals with exact amount at the February meeting

- AIR (Artist in Residence) - mid March/April. A volunteer is needed for both schools to act as liaison for artist
o Schedule will be provided at next meeting
o Any feedback or suggestions for next year please let Brian Winslow know.
o www.nhcouncilarts.gov- Search Artist Roster. Jodie will include in next PTO newsletter
Treasurer Report- Accepted by Mr. Neville and seconded by Dawn Cilley

Upcoming Events:
Valentine’s Day Teacher Appreciation – Heidi Carey and Dee Dee to coordinate for Friday 2/12
Bakers need to be solicited and recruited
Valerie to get paper goods
Movies- Jodie, Michelle, and Mr. Neville to coordinate. Kids will vote on the movie. Popcorn, water donations will be looked into and license fee applied for ($75). Brown bag lunch.
-$75 license fee motion to pay by Mr. Neville and Jodie seconded
3/6 USS @ 11 AM
3/13 SS @ 11 AM
Donuts with Dad Program- will be end of March
Mr. Neville had a great idea- instead of donuts; why not have hot breakfasts from cafeteria. Just need an approximate head count to give to kitchen staff.
Will be discussed more at February meeting- flyers, emails, notifications
Placemats made by kids

Teacher Appreciation Week- MAY- gift ideas? Last year Para-educators were given $10 Dunkin Donuts gift cards and teachers $25 cash.
- Jodie to speak with Jo-Ala to see when next bus driver meeting is so that PTO and Principals could bring goodies to them at bus yard

Open Items:
Tanger Program- Last year to participate in the National Program @ $5 p/book. Sarah and Jen O’Reilly to work on plan for selling. Possibly having PTO members sign out and sell? New year so new 2010 books will be out

Decals- to be discussed @ February meeting

Spring ‘Go Green’ Night- possibly to coincide with Game Night? Probably in April. Colleen to look over and bring to table at February meeting

Genevieve’s as next year’s fundraiser-to be talked about at next meeting. Will need a volunteer to chair. PTO Board to look into other options on PTO Today and bring to next meeting ideas

Southwick Literacy Committee Request- up to $150 for the week before February vacation for an author to come in for activities all week. Colleen motioned to accept and Kelli seconded. PTO to pay $150 to the Southwick Literacy Committee.

Emergency Snacks-Received emails from 1st grade teachers thanking PTO for the program. Both schools are low. Dee Dee will purchase and be reimbursed as per the $25 per school per month as passed by the PTO.

Another notice for volunteering at the upcoming events. Volunteer coordinators to reach out to all who completed the initial volunteer form back in September. Jodie to make phone calls.

New PTO newsletter to come out in the next week or so

*Next meeting Thursday, February 4, 2010 @ 6:30 Southwick Media Center

Meeting Adjourned 7:50 PM- Jodie motioned and Sarah seconded

Preliminary November PTO Meeting Minutes

2009-11-19T05:50:00.000-08:00

Preliminary NOVEMBER PTO Meeting Minutes:
Please make any suggested updates/corrections for discussion at the January meeting. Minutes will be edited and accepted on January 7, 2010 at the monthly PTO meeting. Minutes below are subject to change.

11 in attendance- Jodie Gallant (Co-President), Dee Dee McCain (Co-President), Sarah Lapointe (Secretary), Lynn Long, Dawn Cilley, Heather Young, Jo-Ala Markson, Jen O’Reilly, Heidi Carey, Valerie Bergeron, Kevin LaChapelle

Meeting Opened 6:41 PM

Review of October meeting minutes:
-Jo-Ala motioned to accept
-Dee Dee seconded

Treasurer Report- Michelle was absent so Jodie reviewed in her place.
The Fall Fundraiser netted around $7300! $1800 less than last year but still great considering the economy.
The Fall Festival was also a great success and we broke even after bake sale, hot dog sales, and janitor/picture costs.

Volunteer Coordinator open position:
-Dawn Cilley for USS
-Jo-Ala Markson for SS
Jodie motioned to accept Dawn and Jo-Ala as VC’s for the 2009-2010 school year.
Heather Young seconded

With the success of the Fall Fundraiser are programs sponsored AIR, RIF, PBIS are all covered.
There were 2 bounced checks from the fundraiser. Michelle will check with the bank to see about getting fees waived since PTO is a non-profit.

Fall Festival Recap- Approximately 350 people attended. Dee Dee posted pictures on the PTO board at USS. The leftover pumpkins went to the SS art teacher. The leftover hotdogs, water, and chips will be used at future events.
Next year- We want more activities and to secure pumpkins earlier. Possibly a farm stand and cider press. Could contact Hackleboro Orchards, invite Mr. Southwick, have a petting zoo, children’s musician, clown, pie judging with ribbons, and/or a pie eating contest.

Holiday Fair- Wednesday, December 9th @ USS 5-7:30
Dee Dee put sign ups for the teacher’s for craft tables. We will recruit bakers for a bake sale from both schools. Last year the holiday fair raised $350. Teachers are reimbursed (open-ended amount)
Raffle to be a Nintendo DS package and a Movie & Dinner package. Dee Dee will be checking on passes to Smitty’s. Will sell raffle for $1 per ticket.
Motion for $250 to be allocated for 3 raffle prizes:
Jodie motioned to accept, Sarah seconded
Will also sell raffle tickets in the teacher’s room and secretary’s desks the day of the craft fair

Holiday Shoppe-Lynn Long/Michelle Joseph will let us know their needs when they come up
To be held Saturday December 5th 10 AM- 2 PM
-Will sell raffle tickets there 1st and continue through to holiday fair
-Can offer wrapping-wrapping paper and materials in Jodie’s office for use
-Will have a bake sale
Jodie motioned to accept we have the Holiday Shoppe and Kevin seconded.

ü Still no bulletin board at SS
ü Donuts with Dad will be in January
ü Valentine’s Day need a lead coordinator for hot breakfast. We will talk more in January about costs for these events
ü Movie Matinees-kids will vote on movie @ school. Will be the Saturday before vacation week
ü RIF,AIR,PBIS are all set thus far-principals will let PTO know when there is a need
ü Game night will be discussed in January
ü Tanger program-Sarah to get in touch with Eric @ Tanger to find out when to sell-possibly setting up table at school district and town meeting. It is a joint PTO fundraiser between all schools. Made $2300 from Tanger bucks last year. USS will receive this year’s funds for playground improvements. Will be sold at holiday fair and holiday Shoppe-will market to families.

Box Top- Southwick (Jo-Ala) $261, Union Sanborn (Dee Dee) $660

BJ’s Adopt a School Night raised $31 in Tilton store

Rescue snack program-Working out great. Received a ‘thank you’ from the 2nd grade teachers

Volunteer recognition/Valentine’s Day to include bus drivers and Grammy’s for appreciation day

Leftover/ not picked up fundraiser items- DD & Jo-Ala will call to have picked-up

Meeting Adjourned 7:43 PM -Jodie motioned and Sarah seconded.

PTO October Highlights

2009-10-23T09:02:00.000-07:00

Genevieve's Fall Fundraiser

WOW! I can’t even begin to
express the excitement the
PTO Board shares with all of
you parents!
As the Fall Fundraiser run by
Lynn Long came to a close on
September 30, we were hesitant
to guess the outcome. I
am glad we didn’t because…
your dedication, commitment
and drive to sell for the benefit
of our schools shined high this
year.
With the economy down and
the courage to ask friends and
family to make fundraiser
purchases is intimidating at
best , BUT your work prevailed.
Thank you Students and Parents
of the 2009 PTO Fall
Fundraiser, you raised more
than $7500!
THANK YOU ALL!
A special thanks to Lynn Long,
as she was the lead coordinator
of the 2009 Fall Fundraiser.
The coordination for this effort
began last Spring before
school was even dismissed!
THANK YOU LYNN we could
not have done it with out you!

NOW FOR THE IMPORTANT
NOTICE:
FUNDRAISER PICK UP WILL
BE HELD ON THURSDAY
NOVEMBER 5 @ UNION
SANBORN SCHOOL FROM
4 P.M.—7 P.M.
IT IS THE PARENTS RESPONSIBILTY
TO PICK UP YOUR
ITEMS THIS NIGHT! PLEASE
MARK YOUR SCHEDULE.
FUNDRAISER PICK UP
THURSDAY Nov 5th
Union Sanborn School
4:00 p.m.—7:00 p.m.
COFFEE CAKES MUST BE
PICKED UP OR THEY ARE
DONATED TO A LOCAL
FOOD PANTRY THAT
NIGHT!

1st Annual Family Fun Fall Festival

The crowds came in droves, it
would be a guess to say that
more than 400 people came
out this beautiful sunny fall
afternoon.
The Hay Rides were full and
plentiful, the bouncy house
was stuffed to the brim and the
Bake Sale (thank you to 15
different moms that baked!)
came close to selling out.
Many children enjoyed face
painting while munching on
popcorn, while others smiled
as they took their freshly
painted pumpkins over to
show off to their parents.
It was our goal to keep this
event free to families offering
all activities at no charge. Successfully
with the help of over
15 local businesses we were
able to do just that. For many
did buy baked yummies, and
a lucky father took home $65 from the
50/50 raffle. The PTO is proud to announce
that with no intention, we raised close to
$300 at this event.
Thank you all for coming, baking, playing
and smiling at this years event. We plan to
take these wonderful proceeds and invest
it into the 2nd Annual Family Fun Fall Festival
for 2010!

PTO would like to thank the following local
business and parents for their help, support
and dedication to this special event:
Smitty's Cinema
Hannaford-Franklin
BJ's Wholesale
FritoLay
Coca-Cola
Up Country Builders
Tylergraphics
Pro-Froma/Piper Printing
Quick William
Project 4 Consignment
Hillside Agway
Burt Southwick Farms
Andy Roberts Farm
Appletree Nursery
Tilton Nursery
Lynn Long - Bouncy House
Surowiec's Farms
Students and Staff at Union Sanborn School/Southwick School
Winnisquam High School Student Council
Special thanks to the following Parent Volunteers:
Sue Collins, Tarra Lachapelle, Wendy DeSousa,
Cindy Cilley, Juli Marshall, Michelle Joseph,
Kevin Lachapelle, Sarah Lapointe, Jen O’Reilly,
DeeDee McCain, Michelle Mosa, Valerie
Bergeron (BJ’s), and Mr. Hines for their time the
day of the event, it would not have been successful
with out your time and hard work.

PTO NEEDS 2 Parent Volunteers to
be this years Volunteer Coordinators
for both Union Sanborn and Southwick
Schools. These 2 positions are
currently available and are needed to
sufficiently organize all the wonderful
events coming this year. If you
are interested or have any questions
please call Jodie Gallant at 393-7110
(jodie.gallant@gmail.com) or DeeDee
McCain at 286-2286
(irishluck@metrocast.net)
Thank you!
09-10 PTO Board of Officers!

Watch for more information on:
December Holiday Craft Fair
December Holiday Shoppe
Valentine’s Day Teacher Appreciation
Breakfast
Winter Movie Matinee’s
Donuts with Dads!

If you are interested in helping coordinate
or staff any of the above
events, please email today
jodie.gallant@gmail.com
Jodie will make sure the lead coordinator
gets your name and contact
information for your interested event.
Thank you in advance, the more parents
we have involved the better our
events are for our children, and we
love new ideas!

Preliminary October PTO Meeting Minutes

2009-10-09T06:22:00.000-07:00

Preliminary OCTOBER PTO Meeting Minutes:
Please make any suggested updates/corrections for discussion at the November meeting. Minutes will be edited and accepted on November 5, 2009 at the monthly PTO meeting. Minutes below are subject to change.

USS/SS PTO Meeting Minutes- October 1, 2009

14 in attendance- Michelle Mosa (PTO treasurer), Richard Hines, Tim Neville, Susan Collins, Michelle Joseph, Jo-Ala Markson, Colleen Westerling, Brian Winslow, Valerie Bergeron, Jon Cilley, Sarah Lapointe (PTO Secretary), Dee Dee McCain (PTO Co-President), Jodie Gallant (PTO Co-President), and Lynne Long

Meeting Opened 6:31 PM

Review of September minutes:
-Sue Collins motioned to accept
-Richard Hines seconded

Treasurer Report (Michelle Mosa) - Nothing to report other than she met with Candice and is now all set. Jodie will use balance on last year’s BJ gift cards to purchase plastic spoons for teachers.

For personal reasons, Michelle Shatswell stepped down from SS Volunteer Coordinator. This position is now being recruited!

Fall Fundraiser Update (Lynne Long)-
ü Monies collected will be counted on Friday 10/2 @ Southwick School. Jodie, Lynne, and Michelle M. to count.
ü Items should arrive on 11/3 and will need to be sorted. Sue Collins and Michelle Joseph have volunteered to sort.
ü Pick up for items will be 3:45-7:30. Will need volunteers to help out with pick-up. Sue Collins will volunteer from 3:45-5:30. Dee Dee will also volunteer with item pick up.
ü The online fundraiser through Genevieve’s is available throughout the year and the schools still receive the credits. The directions on how to order online were given to the principals.

Spirit Clothes Update (Dee Dee)-
-$1044 for Kindergarten and 3rd graders
-Shirts will be in on October 2
-Will be handed out at next assembly in both schools

Open House Recap- Very successful. PTO gathered 75 email addresses and raffled off 2 MetroCast Kid’s Remotes

Box Tops (Jo-Ala) - All set and a notice went home October 1

Open Items:
PTO Bulletin Board @ Southwick- Mr. Hines is checking with the fire department for space between the 2 doors at the main entrance of school
Volunteer Coordinators to reach out to parent volunteers to see about coordinating a new board theme every 6 weeks

Rescue Snack Program- $25 per month per school for snacks for students who don’t have a snack.
Mr. Neville mentioned about peanut allergies- This will be managed by the school nurses
Jodie motioned to accept
Michelle Mosa seconded
Principals will inform teachers.
Jodie will go to BJ’s and purchase first batch of snacks for each school

Artist in Residency (AIR) - Brian Winslow explained this year’s AIR projects at both schools and the funds needed to cover the expenses.
Southwick School- Eco trails and outdoor classrooms
Union Sanborn- Quilting, geometry, square dancing
Total cost from PTO will be $1583 ($1218 from last year to be paid and $365 for deficit of this year not paid for by grants and school)
Brian Winslow motioned to accept the PTO to pledge $1583 for the AIR program. Lynne Long seconded. All approved to pledge $1583 to AIR program.

RIF- Mr. Hines and Mr. Neville discussed that the schools did not qualify for Federal money but will still receive a discount by going through them.
a. Total will be close to last year’s total of $2700
b. Timing on project is flexible

PBIS- Principals agreed this is also flexible and the programs will continue. There is no immediate need from PTO.

USS Preschool Playground- Mr. Neville explained the estimated cost of the playground and drainage will be $13,000-15,000 and this will be a capital improvement. There is no way to get it done quickly or before the ground freezes.
a. Tanger money in June will go to USS this year. PTO could ‘front’ the Tanger money to the school if need be before issued in June.

Teacher Requests- No requests or considerations made to either principal

Holiday Fair/Holiday Shop- Jodie explained we need to begin planning the Holiday Fair and suggested bringing back the holiday shop and how it can be either a fundraiser or free service. Discussion made that these will be 2 separate events and happening on 2 separate dates.
a. Fair - will be week after parent conferences (12/8 or 12/9-Principals checking on date) at Union as always – DeeDee volunteers to be coordinator of this event
b. Holiday Shoppe will be researched and presented at November Meeting by - Michelle Joseph and Lynne Long – Date to be suggested, logistics, needs, company, etc. – mentioned that larger parent room needed with refreshments, and a lot of volunteers to help keep shoppers moving and timely!

Donuts with Dad- Will leave on agenda but will probably be a January or February project.

Movie Matinee- Looking for volunteers. Most likely to be in February or March during school vacation

Fall Festival- Proposed event for Sat., Oct 17 @ SS Playground from 11 AM – 2 PM
a. Free activities to include: pumpkin painting (pumpkins donated from Mr. Southwick), lawn games, tractor hay rides, bouncy house, popcorn (donated from Smitty’s)
b. Food- hot dogs, water, chips (Jodie and Jen O’Reilly working on donations from vendors)
c. 50/50 raffle, bake sale
d. Police Set up for fingerprints (Dee Dee setting up)
e. Decorations to be donated from Mr. Southwick, Tilton Nursery or Roberts Farm (Michelle Mosa coordinating)
f. Hannaford’s paper goods (Jen O’Reilly working on)
g. Student volunteers (Michelle Mosa and Mr. Neville coordinating)
h. Bouncy House- confirmed from Jodie and donated by Lynne Long
g. Grill- confirmed by Jodie and Fire Dept.
h. Proposed costs for food, face paint, pumpkin paint, brushes, and custodial care to be $350
Total Estimated Income to be $900 ($300 hot dogs, $300 beverages, $150 chips, $100 bake sale, $100 50/50 raffle)
i. Jodie motioned for a $500 maximum cost to PTO for Fall Festival event in the likelihood to be closer to $350. Richard Hines seconded.
j. Valerie Bergeron volunteered to help out that day
k. Each classroom to do a pumpkin or scarecrow
l. Lowe’s donation a possibility
m. Flyers promoting the event to go out on 10/7 and 10/14

Make A Difference Day @ BJ’s on Tues., Oct 20th from 5:30-7:30 PM-Stop by and support as USS is adopted school

Next meeting Thursday, November 5 @ 6:30 SS Media Center

Jodie motioned to adjourn meeting. Michelle Mosa seconded.

Meeting Adjourned 7:51 PM

2009-09-15T12:13:00.001-07:00

Congratulations to

DAVID HONEMAN (USS) and SARAH MARCOUX (SS)

for being the lucky winners of the MetroCast Kid's Remote

for signing up at the PTO table at the Fall Open House!

Be sure and join us at our next meeting Thursday, October 1st 6:30 @ Southwick School.
Free childcare is provided by teachers!

Preliminary September 2009 PTO Meeting Minutes

2009-09-09T08:07:00.000-07:00

Please make any suggested updates/corrections for discussion at the October Meeting. Minutes will be edited and accepted on October 1, 2009 at Monthly PTO Meeting.
Minutes below are subject to change.

USS/SS PTO Meeting Minutes- September 3, 2009

21 in attendance- Sarah Lapointe (PTO Secretary), Jill Knowlton, Michelle Joseph, Sue Collins, Valerie Bergeron, Colleen Westerling, Nicole Piper, Jessie Gannett, Jo-Ala Markson, Marie Dion, Michael Ricu, Karen Shackett, Justine Pizzuti, Kristen Custance (USS VC), Amy Poole, Michelle Mosa (PTO Treasurer), Deirdre McCain (PTO Co-President), Candice Weingartner, Heather Young, Lynne Long, and Jodie Gallant (PTO Co-President)

Meeting Opened 6:34 PM

Jodie welcomed everyone and introductions were made. Neither principal was in attendance due to prior commitments.

A review was made of what the PTO financially supports and each was explained.

Goals of this year’s PTO:
-Sub-committees for special events-sign up sheets to be available
-1/2 year schedule for parents
-Keeping meeting to 1 hour
-Developing a Volunteer Recognition Program

Review of June minutes:
-Marie Dion motioned to accept
-Jessie Gannett seconded

Will be posting preliminary minutes on the blog for all future meetings

E-news communications program- Constant Contact- Jodie signed us up. This link will allow parents to sign up on blog. Will build a database from the sign ups, email address is on the volunteer form.
Few have unsubscribed due to children moving on to middle school
Jessie Gannett and Sue Collins commented on what a great idea!

Treasurer Report- not much going on since it was summer time. A little income from parents buying t-shirts. PTO liability insurance $499.
-Jessie Gannett motioned to accept
-Lynne Long seconded

Open board positions- Jodie explained why the positions will over lap (1 and 2 yr terms to avoid entire board swap).
Treasurer 1 yr term
USS Volunteer Coordinator- Dee Dee explained position of VC. Michelle Shatswell is the SS VC.
Jodie nominated Michelle Mosa for 1 yr treasurer. Lynne Long seconded. Accepted by Michelle and all in favor.
Kristen Custance nominated by Lynne Long for USS VC. Heather Young seconded. Accepted by Kristen and all in favor.
Southwick Box Top Coordinator- Jo-Ala Markson

Lynne Long discussed the fall fundraiser:
Genevieve’s voted on last year from board. Packets will be delivered to USS for both schools on Tuesday 9/8. Will need labels for both schools (Dee Dee provided for SS).
Volunteers for labeling packets- Sue Collins for USS and Jo-Ala for SS to have done by Friday to have sent home with kids on Monday 9/14.
Due back to teachers on 9/30. Will need to have 2 volunteers on Friday 10/2 to count money- Michelle Mosa, Jodie, and Lynne Long. Will also need volunteers to help sort items once they come in November. Will discuss sorting volunteers at October meeting.

Jessie Gannet suggested waiting until 2nd week of school to send form volunteer sign up form. Will garner better response. Was also suggested to send out again in January and possible via email.

Tanger Buck Coordination- Sarah Lapointe and Jen O’Reilly. Almost $2400 raised last year in Tanger bucks. Goes towards playground equipment.

PTO Social to be held in October/November- To be discussed at October meeting

Jodie motioned for Back to School BBQ to come back. Both schools to be @ SS for new playground ribbon cutting ceremony. Principals to cook. Menu to be hamburgers, hot dogs, water. Possible for firefighters to come set up and cook as well.
-Candice Weingartner motioned to accept
-Nicole Piper seconded

Open Items:
Donuts with Dad- 45 minutes before school, early morning donuts and juice
-BJ’s could preorder the pastries
-Raffle off sports tickets
-Could also be for uncles, grandfathers

Marie Dion suggested a gift card fundraiser.
Valerie Bergeron suggested Scripts fundraising company
Yankee Candle was also suggested but also mentioned that they are now at the Outlets

Jodie spoke about the teacher’s request for a Cricket paper cutting machine.

Marie Dion motioned for snacks for teachers for kids who forget their snacks. Michael Ricu seconded. Was suggested $25/ monthly to each school to have snacks on hand in office for teachers.
-Tabled until next month when the principals can weigh in
-Karen Shackett also suggested plastic spoons for teachers to have too

Heather Young asked about the ecology school. Jodie explained why the PTO cannot support (would put in another tax bracket, only benefits 1 class, too much money going through the PTO account).

Alternate AM/PM PTO Meetings will be polled at Open House for a larger group to weigh in on

Jodie motioned to adjourn meeting. Sue Collins seconded.

Meeting Adjourned 7:55 PM

Welcome To a New School Year & New PTO!

2009-08-14T07:42:00.000-07:00

Wow! Can you believe it is already August? It has it been a great summer and the USS/SS PTO has been busy preparing to make it a very special school year. We have tons planned for the upcoming school year and want all parents/guardians/relatives to be a part of PTO! Look for us at school events, stop by to say hello, and please sign up to receive emails from our PTO to keep abreast of all the happenings at Union Sanborn and Southwick.
The USS/SS PTO is still looking to fill the following positions for the 09-10 school year:

Volunteer Coordinator for USS
Box Top Coordinator for Southwick
We are also looking for parent(s) who are interested in updating the PTO bulletin boards at each school on a monthly basis. This would consist of promoting whatever is going on for the month and may be themed throughout the year. The more creative, the better! If you can help with 1 month or all 10 months, we appreciate the help!

The USS/SS PTO is pleased to announce that Union Sanborn School has been selected by BJ's for the "Adopt-a-School" program. Watch for special events sponsored by BJ's. We are possibly looking at a gift wrapping event this coming holiday season just for starters. Last year, Southwick enjoyed being the adopted school and we look forward to another rewarding year with BJ's and USS. Thank you BJ's!

Here are some important dates to jot down for September-

Sept 1- 1st day of school for everyone but Kindergarten. Kindergarten Visit Day

Sept 2- Kindergarten 1st day of school

Sept 3- 1st meeting of the USS/SS PTO for the 09-10 school year. 6:30 @ the SS Media Cnt. PLEASE COME & JOIN! Support your school & have some fun. Childcare is provided. Meetings will last approximately 45 minutes to 1 hour.

To be discussed- Fall fundraising, Open House, PTO Support Programs

Sept 7- Labor Day, No School

Sept 8- Open House at USS along with book fair (book fair 9/8-9/18) 6:30-8:30 PM

Sept 10- Open House at SS

Sept 10- Picture Day at USS

Sept 14- Fall fundraiser begins!

Enjoy the rest of your summer and please be sure to sign up for the PTO emails. Hope to see you at the PTO meeting on the 3rd.

It's going to be a fantastic school year!

New Board Members

2009-06-11T12:32:00.000-07:00

We're pleased to introduce you to the new Co-Presidents of the USS/SS PTO Board for 2009-2010.

Jodie Gallant

Email - jodie.gallant@gmail.com

Phone - 286-4325 (Home)

Deirdre McCain

Email - irishluck@metrocast.net

Phone - 286-2286 (Home)

Important Message

2009-06-02T15:41:00.000-07:00

Did you know that the entire PTO Board is up for election?

The current board members are moving to the middle school or have a need to step down from the board. While we will have them to guide us it looks like the PTO Board will be new! Recruitment is in full force!

At this time there are very few people interested! Would you be interested? We have a need to group 6 news parents in the following positions to lead, organize and work with the schools to keep PTO moving forward.

Co-President – 2 open positions – there is one maybe two people that have expressed interest at this time.

Secretary – there is one interested candidate

Treasurer

Union Sanborn Volunteer Coordinator

Southwick Volunteer Coordinator

Thursday June 4th – 6:30 p.m. at Southwick School - FREE CHILDCARE DURING MEETING!

Please also read the review below. Maybe this will persuade your involvement even more!

WE CAN’T GET THROUGH NEXT YEAR WITH OUT YOUR HELP/INVOLVEMNET/IDEAS and COMMITMENT!

Please consider the board or become an active PTO member today!