April 5, 2012 Minutes

Union Sanborn/Southwick School PTO Meeting Minutes Thursday, April 05, 2012 6:30pm Southwick Media Center In attendance: Rick Honer, Julie Nieder, Heidi Carey, Cindy Cilley, Mr. Hines, Mrs. Laureti, and Judie Milner. Rick called the meeting to order at 6:35pm. Attendees reviewed the minutes of the March 8, 2012 meeting. Julie motioned to accept the March 8, 2012 minutes, Heidi seconded. Motion carried. Cindy Cilley presented the Treasurer’s report. This month the PTO paid the car magnet vendor (right around $1000), $1000 to Union Sanborn for books, $60 bus driver appreciation, $37 snacks, and $27 Valentine’s Teachers breakfast. There is a balance of $13,778 in the bank. Julie motioned to accept, Rick seconded. Motion carried. Cindy reported that we made $250 from the movie night and $48 from decal sales. There were many positive comments regarding the movie night this year. The spring fundraiser is due tomorrow. Julie will gather the order forms and money Friday. Then check in on Monday to see if there are any late orders. Julie will turn the orders in by Wed or Thurs next week. There is a 2 week turn around for the company to send the product. Julie will have it delivered on Monday 4/30 after April vacation. The vendor will package the product by student by teacher. Judie will do a flyer before vacation and one for Monday the 30th. Tuesday 5/1 is pick up – anything not picked up will be donated. The group put together individual lists for volunteer appreciation. Cindy is checking with the schools about the long list that was provided to be sure it is what we did last year. Rick will put these individual lists together into a final list and let Judie know the count so she can contact Jonathan Dupuis for cost of gift cards. Cindy reported that the PTO spent $225 last year for gift cards at Dipsy Doodle. The group agreed to do the same as last year for teacher appreciation week. Judie and Heidi should start getting donations for “raffle” items for Friday of teacher’s appreciation week. Cindy reported that $2000 is budgeted for teacher appreciation week. The dates are May 7-11. The group decided to do $45 gift cards for teachers and get most other things donated. Rick is chairing Mom’s breakfast. Dates are May 16 (SS) and May 23 (USS). Judie is doing flyers – combining with fundraiser flyer before vacation. Heidi will do reminder flyer after vacation. Rick plans to use the Valentine’s Day decorations for Muffin’s with Moms. The group discussed 5th grade graduation. Mr. Hines reported that there are 78 students in the 5th grade; we have some decorations in the storage closest but need more; Cindy will ask BJ’s to donate the 2 cakes. Heidi will talk to Autoserv about donating balloons. Leigh Anne Phelps is nominated for co-president. The group discussed how to get more volunteers and board members. Julie and Judie need to check the bylaws if we can re-elect the same person. Everyone will try to get more volunteers before next meeting. Mrs. Laureti will send addresses of new kindergarten parents to PTO. The vote for new positions (co-president, treasurer and volunteer coordinator) will occur at the May 3rd meeting. Mr. Hines and Mrs. Laureti suggested that some earlier meetings - maybe after school – may bring in some more teachers. Also, if the PTO showcased a grade, for example 4th graders come in to show what they are doing in writing, more parents may get involved. Meeting adjourned at 7:35pm.

March 8, 2012 Minutes

Union Sanborn/Southwick PTO Meeting Minutes Thursday, March 8, 2012 6:30pm Southwick Media Center In attendance: Rick Honer, Julie Nieder, Cindy Cilley, Leigh-Anne Phelps, and Judie Milner. Rick called the meeting to order at 6:35pm. Attendees reviewed the minutes of the February 2, 2012 meeting. Cindy motioned to accept the February 2, 2012 minutes, Julie seconded. Motion carried. Cindy Cilley presented the Treasurer’s report. Checks were written for artist in residence to Mr. Winslow. Board voted by email to approve an additional amount for the artist’s hotel room. School snacks not using a lot of money because of fruit program but after school tutor program is using the money. Michele Gagnon ordered RIF books so that amount is due. Julie motioned to approve the Treasurer’s report, Rick seconded. Motion carried. Julie presented the decals. The group discussed what price point to use - agreed on $3.00. The PTO will begin selling them at movie night. The Teacher Breakfast went well. The group decided that we need more egg/entree dishes for next year. Teacher’s loved the chocolate lollipops. Except for tablecloths, we have enough decorations for next year. The group decided to postpone the Kids Cabin Fever event until next year. Judie will contact the Franklin Outing Club to see if they rent out the ski hill for sledding. Other suggestions for Kids Cabin Fever event were: Skate Escape, ice skating at Tilton School, or a dance. Instead of the cabin fever event, we thought about helping schools with field day. This will be discussed further at the next meeting. The board signed the bus driver appreciation cards. Cindy will take the cards with gift cards to Mrs. Lauretti to pass out to bus drivers. Cindy discussed the March 23rd Movie Night. License fee increased from $75 to $100. Cindy is trying to get BJ’s to donate paper products. Cindy is having trouble getting food donated because of quantity of people so going with pizza again this year. PTO will also be selling the snacks, drinks and Smitty’s is providing popcorn. T-Bones donated salads last year and may donate again. Cindy has some Fun Spot gift cards, computer spyware software and movie to raffle that night. Movie starts at 6pm. Volunteers needed at 5pm. Prepayment is required this year so we can get the correct food quantity. Cost probably will be $3 depending on how much of the food is donated. Spring fundraiser - Julie emailing the school secretary’s for labels for the spring fundraiser. The booklets will be delivered to schools on 3/16. Julie will distribute to classrooms. Volunteer recognition letters and gifts –need to get a list of volunteers from Heidi – Cindy has lists for her events. Rick will call schools for list of school volunteers. Judie will call Jonathan Dupuis about $5 gift cards at Dipsy Doodle again this year. Rick volunteered to chair Mom’s breakfast. The group discussed possible dates in May (5/15 & 5/22) for this event. Rick will contact the schools. We will discuss this further at the next meeting. Judie will send out Backpack Express Newsletter reminding people of PTO positions up for election this year as well as the spring fundraiser and movie night. Nominations for PTO elections will be at the next meeting, April 5th. Meeting adjourned at 7:35pm.

February 2, 2012 PTO Minutes

Union Sanborn/Southwick PTO Meeting Minutes Thursday, February 2, 2012 6:30 pm Southwick Media Center In attendance: Rick Honer, Julie Nieder, Cindy Cilley, Mrs. Laureti, Mr. Winslow, Leigh Anne Phelps, Brandi Drinkwine, Christi Heath, Sue Collins, Judie Milner. Heidi Carey couldn’t stay for the meeting but wanted to catch up on the Teacher’s Valentine Breakfast. Heidi asked Judie to email out through Groupvine that bakers are needed for the teacher breakfast. Discussed Valentine’s Day Breakfast – Judie and Julie will do Southwick, Heidi and Rick will do Union Sanborn; volunteers should be at the school at 7am; Julie picking up some decorations for both schools; each teacher will receive chocolate lollipops and each school will receive $200 staples gift card; Cindy and Brandi decorating at union, Julie and Julie Swain decorating Southwick Thursday after school. Rick called the meeting to order at 6:40pm Attendees reviewed the minutes from January 5, 2012. Julie motioned to accept the January 5, 2012 minutes, Sue seconded. Motion carried. Mr. Winslow spoke about artist in residence, Rick Davis, and asked for $884.46 from PTO in support. The program will run 2 nights at middle school: face painting, etc then the circus performance and possibly some singing from the students. Mr. Winslow also spoke about Cynthia Robinson at Union Sanborn. She is an eco artist and will assist the students in building an outdoor classroom by extending sunflower garden to full perennial garden. Mr. Winslow is requesting $500 from PTO for that project in next year’s budget. Judie motioned to expend $890 for Rick Davis, Sue seconded. Motion carried. Julie motioned to appropriate $500 in the PTO budget for next year, Sue seconded. Motion carried. Mrs. Laureti spoke about Robert Rossel who is coming to Union Sanborn as artist in residence 4/16 and 4/17. This program is targeting the 2nd grade. The students will be making nature ice cream bowls. The student’s accomplishments will be premiered at an ice cream party on May 31 at 6:30. Mrs. Laureti explained that there will be 3 men and 1 woman from Robert Rossel studio to be housed. Rick will try to get rooms at Tilton School for 2 nights. Mrs. Laureti thanked PTO for their support. Cindy Cilley presented the Treasurer’s report. The pancake breakfast made about $612. Cindy projects that the PTO will have $6200 funds left at year end. Julie motioned to approve the Treasurer’s report, Sue seconded. Motion carried. Julie Nieder spoke about the spirit decals. We will order car magnets instead of stickers; the company sent pictures (they could not use hand drawn pictures) that we could use for both the Union tiger and Southwick jaguar. General consensus was to use these pictures. We will receive 500 (250 for each school) decals for $540. We agreed to sell them for $3. The company will make up draft decals for us to see before full order is made. Sledding at Tilton Prep Hill – because of the lack of snow, the group decided to forego the sledding event for next weekend and try for March 10. We will firm up details at the next meeting. The group discussed maybe doing skating instead at ice rink on Winnisquam football field if there is still no snow. Movie Night – Cindy would like to do 3/16 or 3/23. Mrs. Laureti mentioned that the 2nd grade concert is on the 22nd. The group decided to serve pizza and start the movie directly after serving. We discussed the how to improve the event – specifically sound and children running around during the movie disturbing other movie goers. We will talk more about this next meeting. The group decided to do bus driver appreciation on March 9. We will do $5 Dunkin Donuts gift cards. Mrs. Laureti will call the bus company and find out how many bus drivers there are. We will give the principals the cards on 3/8 at the PTO meeting for distribution the following day. Spring fundraiser – Julie spoke about new spring fundraiser. The company will send out catalogs March 16 catalogs sent to each school for 3/20 receipt. PTO will receive 40% profit from sales. If sell $800 or more, shipping costs are waived. Product will be shipped separated by student to either both schools or one school. Group decided to pick one school for ease of pick up for those parents with students in each school. Fundraising will be from March 26 through April 6. Fundraiser forms will be turned in 4/9. The order will be to the vendor by 4/13. Delivery is expected 4/20 or 4/27. The group decided to have product delivered 4/30 vs. 4/27 (as 4/27 is during April vacation). Product distribution will occur the first week of May. Cindy talked about having a family dance with maybe an 80’s theme. Cindy talked to Mr. Dumka about DJing the event and he would be glad to do it. Cindy suggested checking out how much skate escape would be for a family night. Julie brought up Kinex night. Rick referred Staples to principals about a program Staples is offering. Julie will refer substance abuse person who wanted to speak at PTO to the middle school PTO. Meeting adjourned at 7:39.

January 5, 2012 Minutes

Union Sanborn/Southwick PTO Minutes Thursday, January 5, 2012 6:30PM Southwick Media Center In Attendance: Rick Honer, Julie Nieder, Cindy Cilley, Heidi Carey, Julie Swain, Brandi Drinkwine, and Judie Milner. Rick called the meeting to order at 6:34pm. Julie N motioned to accept the November 3, 2011 minutes, Heidi seconded. Motion carried. Cindy presented the Treasurer’s report. $8,475.76 was raised for fall fundraiser; $1,131.86 for the holiday dessert sale. The group discussed bake sales. Donation bake sales tend to make more than pricing the items; however, larger items need to be priced because donations were low for these. Heidi Carey discussed the holiday shoppe. Next year, we should add another table for wrapping and 6 wrappers; 2 people on cash register worked great; bake sale in hall with parents worked well; used 25% mark up made $318.40 gross (net $218.40 with maintenance fee paid to school) Heidi moved to accept the Treasurer’s report, Julie Swain seconded. Motion carried. The group discussed the holiday fair. It seemed to move along faster than last year and it went well. Nothing needs to be changed. Recommended having someone work with Dee Dee next year as it is the last year she has a child in the district so she may not want to continue with the fair. Julie N discussed spirit decals. Julie N passed around drawings made by Julie Swain. The group discussed the merits of having 2 separate decals each with the individual school mascots on them. The group decided to finalize this at the next meeting. Judie Milner discussed pancake breakfast. Flyers were put in teachers boxes late Friday Dec 23rd before winter break for distribution early this week. Cindy stated one of her sons brought it home that Friday. PSA announcements for area radio stations will be done this weekend. Rick asked if it would be placed on the district’s Metrocast site as it was last year. Judie will check into it. It will go up on the Autoserv Jumbotron again. Autoserv kindly gives the PTO free advertising on the Jumbotron. Reminders will go out to students on the 10th. Ticket orders are due the 13th. Heidi asked that Judie email number of volunteers needed for the event. Judie stated that there were a few changes in the Applebee’s rules in that volunteers must be at Applebee’s at 7am and that volunteers must be 16 years of age. The group decided that student volunteers could greet and seat guests this year. Judie discussed making a master sheet of ticketholders cross referenced by number to the tickets this year. This will eliminate having to check each school for undelivered tickets as we will have the master list at the door. The group discussed doing t-shirt sales (Cindy will handle) and 50/50 raffle (Judie will set up) at the event. Valentine’s Day Breakfast – Heidi volunteered to chair this event; Rick motioned to give each school a $200 Staples card, Julie N seconded. Motion carried. The group discussed handing out carnations to each teacher; decided on chocolates instead – Heidi will coordinate. Brandi and Cindy will decorate Union. Julie N and Julie S will decorate Southwick. Heidi will make list of items needed for parents to sign up for. Judie will send out email in Groupvine with Heidi’s announcement. The group discussed a possible winter event for the students in February. It was decided that the previous Gunstock sledding idea was too expensive. Alternatively, the group discussed sledding at Tilton prep on Saturday February 11th or 18th at 1pm. PTO will provide hot chocolate, coffee and cookies. The group decided to finalize details at the next meeting. Julie S discussed the clay experience with Robert Rossel as an artist in residence program for Union Sanborn second graders. The program will go along with their nature curriculum. Mrs. Laurette has $1500 budgeted for artist in residence. The students will be doing an ice cream bowl project so they have something to take home after. The artist will work with students on April 16 & 17th and work with each class of kids for 1 ½ hours. The items will be glazed so that the bowls will be able to go through the dishwasher. The 2nd graders will have ice cream social in May after delivered. Julie is asking the PTO for $500 and they will find the remaining funds needed in the school budget. Rick motioned to give the $900 difference between the cost and $1500 school appropriation. Cindy seconded. Motion carried. Rick will ask Tilton School to provide lodging for the artist to save on cost. Julie N discussed the spring fundraiser. Julie N passed out the flyer for a new company called Nature’s Vision. The group discussed the flyer and decided it was a good one for the fundraiser. The group decided to do the fundraiser at the end of March. Judie motioned to adjourn; Heidi seconded. Meeting adjourned at 7:45pm.

November 3, 2011 Minutes

Union Sanborn/Southwick PTO Minutes Thursday, November 3, 2011 6:30PM Southwick Media Center In Attendance: Rick Honer, Julie Nieder, Cindy Cilley, Heidi Carey, Tammy Davis, Rich Hines, Kathleen Laureti, Michelle Gagnon, Julie Swain, and Judie Milner. Rick called the meeting to order at 6:33pm. Rich motioned to accept the October 6, 2011 minutes, Cindy seconded. Motion carried. Rick introduced Superintendent Tammy Davis. Superintendent Davis said a few words of appreciation for the efforts of the PTO and encourages parents to get involved. Rick asked the superintendent how the PTO could assist more. More parental involvement in the annual budgeting meetings would be helpful to educate people on what is needed to run the schools and what the parents want. Julie Nieder suggested putting an educational corner in the backpack express. Discussed community outreach for donations and cost benefit of those donations. Cindy gave the treasurer’s report. Cash in the bank is $26,912.16. The company for the fall fundraiser has not been paid yet (approx $10,000). Tentatively, November 17th is the date the pies will be delivered to the school so Cindy is considering combining distribution of both fundraisers for that night. Cindy thinks we will have about $8600 profit from the fall fundraiser and $2900 on the pie fundraiser. Judie to do thank you notes for Fall Festival donators and volunteers. Heidi wants to put a note in Bensons. We discussed the positive feedback we had received about the festival. Car logo’s - from Steele Barry - choice of 5 ¾, 5, 4 inch circle, 500= $.95, 250= $1.10, 125= $1.40, thinking about 5 inch circle with each school’s logo and the school name. Julie Swain will design the logos for decision at the next meeting. Breakfast with Dad – Union Sanborn was well attended. Most things went smoothly however it would be helpful to have the list of students by teacher then alphabetical. Also 3 copies of the list is needed – 2 for the check in table and 1 for serving. Putting the names of the students that paid that morning on the envelopes with money inside did not work and was too cumbersome for the flow of traffic. Cindy will talk to the kitchen staff about that for next year. Volunteers still needed for next week’s Southwick Breakfast with Dad. Judie will download Groupvine emails to excel for Heidi. Ms Gagnon spoke and explained that she will not be here this year for the book fair and she wanted to know if anyone would like to run the book fair. It takes place on the night of the Holiday Fair (December 1, 2011). Judy Brady has volunteered to take care of the money. Rick and Heidi will help. Mrs. Laureti said the she and Mrs. Brady will set it up. Holiday Shoppe items are starting to come in. Heidi will start putting flyers up at each school. Heidi is including wrapping this year. Tilton kids will assist. Holiday Shoppe will be December 3, 12-2pm. The company is sending more stuff than last year since we ran out. Judie spoke briefly about the Applebee’s Pancake breakfast scheduled for Saturday January 21, 2012. Everything is ready for distribution right after the holidays. Holiday Fair – scheduled for Thursday, December 1, 2011. The group decided to have a raffle. Rick will try to get things donated. Rick will ask Wal-Mart to donate Nintendo DS and will offer 25 kids ice party at Tilton School. Board will have a meeting in December to firm up February events. Date to be determined. Rich and Julie spoke about Artist in residence. They were able to reduce the length of program and are going to ask for parental help to save money so they will not need more than the original appropriation from PTO. Julie explained that they may need $500 for another artist project with clay – more details to come at the January PTO meeting. Julie Nieder motioned to adjourn, Heidi seconded meeting adjourned at 7:44pm.

10/6/11 PTO Minutes

Union Sanborn/Southwick PTO Minutes Thursday, October 6, 2011 In Attendance: Rick Honer, Julie Nieder, Cindy Cilley, Heidi Carey, Kathleen Laureti, Rich Hines, Sue Collins, Dawn Cilley, Julie Swain, and Judie Milner. Rick Honer called the meeting to order at 6:36pm. Rich motioned to accept the minutes. Julie seconded. Motion carried. Box Tops for Education - Sue Collins thinks that we will earn between $600-700 from Union. Dawn Cilley will do Southwick. Cindy gave the Treasurer’s report. Money went out for programs, snacks and T-shirt sales will be in. Fall fundraiser being tallied and sent out tomorrow. Cindy received 2 donations in lieu of purchasing fundraiser items – Julie will send out thank you notes. The pie fundraiser will go out Tuesday with children. BMX show may be on. Looking at vendor in Mass who thinks they can do it. Otherwise, she will put announcement in Pie fundraiser if it is cancelled. We may need to consider doing something different with prizes. It was a bit cumbersome and a little confusing for children and parents. Cindy is looking for volunteers for selling candy, water, etc at BMX show. Cindy will know this weekend if it is on or off. Fall Festival Franklin Fire dept will be here to cook food. Slide is coming from Benson’s - Judie is picking up and returning the slide. It must be returned dry. Discussed bringing just one bouncy house for children under 6. Discussed needing tables, 5 coming from Union, 4 coming from Southwick. Appletree will provide pumpkins (300) - Julie Swain will pick up. Julie reported that she has not heard from Market Basket so we may not have cookies for decorating. Lee Ann Phelps will run bake sale. Heidi sent email out to volunteers. Heidi will send a flyer out with children on Tuesday. Rick’s volunteers from Tilton School will be here at 11:45. Heidi is emailing Jodie about picture taking display. Cindy is doing carnival games – Mrs. Brady said we have boxes of prize items at Union. Cindy already got prizes for this year but will look through the box Mrs. Brady has for future events. Discussed the possibility of additional volunteers from Saint Bani and high school. Heidi mentioned that there is only one power outlet out there so we will need extension cords. Judie, Julie and Sue will bring extension cords. They can go across driveway but driveway can’t be blocked in any way. Judie will get Sharpie; Julie will get paper towels for pumpkin painting. Sue Collins will donate EZ-up for fall festival. Decorations – Heidi and Cindy will bring mums, Rick doing 3 scarecrows, Judie doing cornstalks. Heidi will make bake sale signs and Julie Swain will check with Jodie about other sings from two years ago. Holiday Shoppe- Heidi reported that it is done. The company is sending more product this year. We are just waiting for boxes to come. Heidi is trying to get items donated for raffles. Julie is calling companies about spirit decals. Minimum 125 pieces about $1 each. Julie will find out what they can do and bring it back next month. Attendees agreed to sell the decals for $3 each. Cindy will meet with John Dupuis regarding breakfast with Dad. Starts at 7:30 am. Asked to have 2 teachers on duty early to accept children if Dad’s ready to leave by 8. Discussed volunteers. Cindy will send out email for more volunteers. Heidi will revise the email list and send back out. Discussed still doing Valentines breakfast for teachers and Muffins with Moms in May. Discussed Applebees confirmed for 1/21/12 for pancake breakfast. Sue Collins motioned to adjourn, seconded by Heidi, motion carried. Meeting adjourned at 7:40pm.

9/20/11 PTO Minutes

Union Sanborn/Southwick School PTO Board Meeting September 20, 2011 @ the residence of Julie Nieder 6-8pm Attendance: Rick Honer, co-president; Julie Nieder, co-president; Cindy Cilley, Treasurer; Heidi Carey, Volunteer Coordinator, Judie Milner, Secretary Discussed the Fall Festival Benson’s is donating the bouncy slide; must be picked up the night before and be returned dry; contact is John Hastings 934-4351; Judie will pick up Julie and Cindy bringing their bouncy houses for the smaller children (6 and under) Rick Honer and Julie Swain will do face painting Still waiting to hear from Chris Harris if the Fire Dept will be able to provide food – Heidi thinks they will Judie to handle the hayride – tractor, trailer, hay and cornstalks Julie requested cookie donation from Market Basket and will follow up with them – 400 cookies requested Heidi calling Appletree regarding pumpkins – decided to get 300 pumpkins – Judie will get paint and brushes – Heidi will let Judie know if she needs to pick up pumpkins Rick will have 10-12 Tilton School kids for volunteers Appletree will donate decorations (mums) if they have some otherwise Heidi has some Board will start setting up on 10/15 at 9am Cindy is setting up the carnival games: possibly a dart game, duck pond, football throw, knock over the cans, and bean bag toss; using the ticket system to turn in for good prizes May not be allowed to put electrical cords across the driveway – Heidi will ask – if not, must put bouncy houses and fire dept food area near building Need 9 tables: bake sale (1), face painting (1), cookies (2), pumpkins (2), paper cutters (1), fire dept (2). Will need 3 more for eating plus chairs – put these in the middle of the circle. Judie will ask Chris Milner to get gift cards through Qbids for teacher appreciation week. Holiday Shoppe – 12/3 10-1pm; will do the Kids Cash reward from vendor; discussed having a wrapping table separate from the fair for ease of flow; we will receive more items this year Judie to send out first backpack express – include fundraiser end date reminder; fall festival; and that we are looking for bakers for the festival Judie – calling Gunstock about possible tubing event in February Judie, Cindy, and Julie discussed RSA 91a Right to Know and the amount of paper that Judie is going through – Judie to send email to board