November Preliminary MInutes

Preliminary November PTO Meeting Minutes
Please make any suggested updates/corrections for discussions @ the January meeting. Minutes will be edited and accepted on January 6th @ the monthly meeting. Minutes below are subject to change.
10 in attendance- Cindy Cilley (PTO Treasurer), Rick Honer (PTO Co-President), Rich Hines, Heidi Carey, Kelli Aldrich, Deidre McCain, Jodie Gallant (PTO Co-President), Judie Milner, Beth Carter, and Sarah Lapointe (PTO Secretary)

Meeting Opened 6:33PM

October minutes reviewed- Cindy accepted and Jodie seconded

Treasurer Report (Cindy) - Balance of $23245.48. Oops t-shirts were purchased for $250 (only $1.85/shirt). H&R Block has all paperwork needed to file taxes. Fiscal year is 7/1-6/30 so we don’t need to wait until November to file. Rick accepted and Sarah seconded.

Fall Fundraiser (Sarah) - will be delivered on 11/15. Pick up will be that evening @ USS from 4-7PM. Will need volunteers. Rose over $9000- up from last year!

Fall Festival (Jodie) - Great press coverage, Jodie is working on a recap analysis. Kelli suggested a name change so as to not confuse with the 5th grade fall festival. Came in under budget! TNFD broke even and were very pleased- they appreciate the value of the partnership and will be back next year.

Breakfast with Dads (Rick) – Went much smoother @ USS this year. Served 106 kids and 97 adults. For SS, we will use the PTO cash box ($1, 5, 10’s needed). Will make sure Food Service balanced and send notice out before playground opens/ classrooms @ 8:25AM. Heidi to email for SS volunteers.

Holiday Fair (Dee Dee) – Thursday, Dec 2nd 5-7:30PM USS. Notice going out week of Thanksgiving and week before. Will also have a bake sale. Heidi to work on volunteers and bakers. Will hold raffle like last year. Jodie motioned for $250 for raffle item purchases. Accepted and Rick seconded.

Holiday Shoppe (Heidi) – Saturday Dec 4th 10AM-2PM. Recruiting for helpers, volunteers. Agreed we will mark up all items $0.25 to cover custodial fees. Jodie to reach out to Lynn Long for Middle School students as elves.

AppleBee’s Pancake Breakfast (Judie) – Saturday 1/22 8-10AM. Will need volunteers (6 servers per 50 tickets sold). Tickets will be sold for $5/each. $2 goes to AppleBee’s and PTO keeps the rest. Will send out notices 4-5 weeks ahead (12/14). Flyer for each student to sell 5 tickets. Averages 50-100 people. Judie has goal of 333 tickets sold for a profit of $1000! PTO will also have a 50/50 raffle.

Box Tops were submitted 11/1. USS $658 and SS $516

Jodie talked about the Blue Ribbon Award we received for volunteerism and that the school district received. Penny drive to benefit the TNS Christmas Fund- ‘Power of the Penny’ program.

Meeting Adjourned 7:43PM- Sarah motioned and Jodie seconded