Preliminary February 2011 PTO Meeting MinutesPlease make any suggested updates/corrections for discussions @ the March meeting. Minutes will be edited and accepted on March 10th @ the monthly meeting. Minutes below are subject to change.
9 in attendance: Jodie Gallant & Rick Honer (PTO Co-Presidents), Cindy Cilley (PTO Treasurer), Sarah Lapointe (PTO Secretary), Tim Neville, Judie Milner, Kelli Aldrich, Leann Phelps, Rich Hines
Meeting Opened 6:35 PM
• January meeting minutes- Accepted by Kelli and seconded by Tim for approval
• Treasurer report (Cindy) - Fall Fundraiser Online order deposit of $412.38 and Applebee’s breakfast profit of $610 brings balance to $12,448.25.
o After researching all costs for the remainder of the year and forecast for next year, it was determined PTO will need to have a spring fundraiser
o Tim motioned to accept and Rick seconded
• Applebee’s breakfast – great success! Judie provided PTO step by step instructions on running it again for next year and volunteered to do it again. Applebee’s manager Melanie commented it was ‘one of the better ones’ they had had in a long time. Total of $637 was raised.
• Valentine’s Day Teacher Breakfast – All set for decorations. Heidi to solicit bakers with a reminder going out early next week.
o After discussion of gifts for Valentine’s Day Breakfast and Teacher Appreciation Week gifts, Jodie made motion for 2 $100 ($200 total) Staples gift cards to be purchased and 1 be presented at each school for teacher’s to use for supplies. Rick approved and Rich seconded.
• Bus Driver Appreciation – Tim & Rich to present all bus drivers and crossing guard thank you’s and $5 Dunkin Donut gift cards next week @ Southwick School
• Movie Matinee – Cindy all set. Dinner and a movie will be Friday, March 11th @ 5:30 at Southwick for both schools. Dinner will consist of salad from T-Bones, breadsticks from Olive Garden, pizza most likely from Sal’s, and Coke products. Movie choices will be voted on in classes next week. Week after that, a flyer for prepaid tickets will go out. Popcorn from Smitty’s and candy will also be for sale. Movie will start at 6:15. Cindy will contact Susanne Ring @ WRHS National Honor Society for NHS helpers evening of.
• Kindergarten gifts- Mrs. Brady already purchased and PTO to provide $200 towards. Jodie motioned to accept and Tim seconded.
• PBIS- confirmation from both Principals that both schools are all set right now. USS until November 2011 and SS until May 2011.
• RIF- Requests from both schools came in at $1000 each. No need to vote on approval since budget was approved with note that funds could be moved from PBIS to cover RIF. PTO will pay invoice from Scholastic when comes in.
• AIR – No AIR @ SS this year. Writing Residency will be held @ USS but is covered already from grant. No monetary support from PTO needed.
• Box Tops – Competition idea from Student Council and Dawn Cilley brought to discussion. Ideas presented were ice cream social, extra recess, snowshoe hike, $50 donation from PTO for winning classroom. Kelli will ask the students @ next Student Council meeting for their input and report back
• Flower Power Fundraising – Sarah spoke with Flower Power and preordered the kits (they are free of charge). Last year PTO rose close to $2500 (50% profit!) and was quick and easy with no hassle since orders ship directly to customers. This year PTO will again only accept checks and money orders. Dates will be 3/14-3/25 to have all orders in by 4/1. Flowers (dormant bulbs) will start shipping on 4/4 and ship within 7-10 days.
• Next month’s meeting will be 1 week later than usual because it falls during vacation. March meeting will be Thursday, March 10th @ 6:30 @ SS.
Meeting Adjourned 7:35 PM
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