Union Sanborn/Southwick PTO Minutes
June 9, 2011
In attendance: Cindy Cilley, Sarah Lapointe, Julie Nieder, Rick Honer, Rich Hines, Kelli Aldrich, Tim Neville, Jodie Gallant and Judie Milner.
Meeting called to order at 6:30pm by Rick Honer.
Attendees reviewed minutes of May 2011.
USS carnival is Thursday 6/16. Heidi and DeeDee have gotten enough volunteers. Field day is Friday 6/17.
Jodi motioned Cindy seconded to accept May 2011 minutes. Motion carried.
Treasurer report - Current balance is $10,887.52. We have made $85 on spirit tshirts. Outstanding invoices for 2010/2011 include snacks for schools, field day bills, and graduation costs – need juice & possibly table clothes.
2010/2011 Budget vs actual – discussed variance for holiday fair - it was supposed to be fundraiser event but decided to do for free – may do as a fundraiser for next year.
2011/2012 proposed budget – discussed proposal ; need spirit shirts for next year where we had them left over from last year for this yesr so line increased; increased holiday craft fair for meals and teacher supplies; adjusted all lines based on actual 2010/2011; changed graduation to $150 (from $75); PTO TODAY $200 gives us free constant contact email & discount movie cost – Jodi is getting user names out to all for PTO TODAY; total $15175 in expenditures, expect $12500 in revenues and making up any difference with 2010/2011 year end balance
Discussed needs for graduation – logistics, decorating, food, etc – repeating what we did last year because it worked well
Jodi motioned and Rich seconded to accept treasurers report. Motion carried.
Tim motioned and Rich seconded to accept 2011/2012 budget. Motion carried.
Thank you notes were done by Tim for teacher appreciation. Thanks Tim.
Cindy will join Jodi to set up the PTO piece of 5th grade graduation this year.
Fall Open House – how should PTO advertise what we do and get more volunteers; better position in entryway at Union like at Southwick; ask again for email addresses to keep parents informed; possible give away to get people interested; next year – perhaps get dedicated photographer for events; set up slide show to run so parents see what was done; Jodi is going to share her pictures with Tim so he can set up the slide show; welcome letter from presidents which includes expected events & dates; stickers, lollipops etc to get kids to come over; Julie & Rick volunteered as mini committee to see what would work.
Chair of events needs to delegate more to new volunteers – reach out to certain people based on volunteer sign up form; stress 2 hours only of volunteer time needed for each event – volunteer coordinator will be helpful to id volunteers who expressed interest in the applicable event
1st 2011/2012 PTO meeting is Thursday, September 1.
Jodie will produce the end of year PTO newsletter.
Possible PTO end of the year celebration – nice to get together outside of PTO meeting – Rick is working on this.
Car decals – possible fundraiser like tshirts – we need to decide whether or not to use school logos, PTO logo, some combo; vendor will do design; should have them to sell at open house; Sarah will organize and bring design option back to PTO to approve; need to decide how many we want after we receive quotes; can open up vote to expend by email
Name tags – help to get communication – Rick is looking into it; Jodie mentioned staples has a kit that will do them
Parent asked if we should do Capri Sun reimb (in addition to box tops) – the idea was discussed; it may bring in ants as the entire Capri Sun pouch must be saved and mailed in; postage may outweigh benefit as it might be expensive to mail for $.02/pouch reimb
There was some discussion regarding box tops for education and that some students are saving them up for the expected competition in the Spring. Kelli Aldrich suggested having a competition every other month to make it a level playing field for all students.
DeeDee McCain will chair holiday fair for next year.
Jodi Gallant will organize fall festival ; Rick will coordinate volunteers on that day; Fall festival is scheduled for 10/15.
Jodi presented 2010/2011 PTO Board with gifts of appreciation for all of their hard work this year.
Rick thanked Jodi for her efforts as president.
Tim moved to adjourn, Rick seconded. Meeting adjourned at 7:30pm.
PTO board met after meeting to discuss possible addition of frozen foods fundraiser.
No comments:
Post a Comment