Preliminary JUNE PTO Meeting Minutes
Please make any suggested updates/corrections for discussion @ the September meeting. Minutes will be edited and accepted on September 2nd at the monthly PTO meeting. Minutes below are subject to change.
9 in attendance: Sarah Lapointe (PTO Secretary), Jodie Gallant (PTO Co-President), Dee Dee McCain (PTO Co-President), Nelly Roache, Heidi Carey, Rick Honer, Sue Collins, Julia Ficici, and Rich Hines
Meeting Opened 6:30 PM
Review of May minutes: Rick motioned to accept with the 2 small revisions
Treasurer Report: Jodie reviewed and explained $421.88 discrepancy (to our favor). Rick motioned to accept. Sarah seconded.
5th grade graduation support: Notice going out to 4th grade parents for help.
-Market Basket has been contacted for the cake.
-If it is nice out the ceremony and after will be outside.
-Decorations of balloons and crepe paper and table clothes
-Dawn & Jo-Ala to get 2 or 3 volunteers to serve
-Team Leader of 5th grade to send notice out to 5th grade parents for help as well
Field Day: PTO to purchase popsicles for kids and staff (250 each). Jodie motioned to accept to pay and Rick seconded.
-Jodie & Dee Dee to purchase and coordinate
Color paper replenishment: $100 to pay for the paper replenishment for both schools. Jodie motioned to accept and Sarah seconded
Say it in Stitches: Will have each school’s logo set up to be embroidered for parents and staff to use. Will be between $80 and $90 per logo. All approved to have done.
Goals: Jodie reviewed the goals established in September for PTO for the school year and that we met all goals.
-Increasing free events
-Communication
-Thank you efforts
-Volunteer appreciation
Budget 2010-2011 review: A snapshot of all PTO events and costs were worked into a tentative budget per event with the thought it could be voted on for approval. Guidelines were set for the budget that the expense listed is the max to be spent unless discussed at a meeting. All is contingent on the success of the fall fundraiser.
-Rick approved the snapshot budget and Rich seconded
End of Year PTO Newsletter: Will be a 2 page recap of the year, new board, and plans for the fall festival
Calendar: Will wait for the school district calendar to come out before deciding any dates for PTO events. Will work on dates this summer with the principals
Fall Festival planning: $1500 budget and will have a meeting end of June to start. Sue and Nelly to head up planning
Board Nominations:
-Cindy Cilley for a 2 yr Treasurer
-Heidi Carey for a 1 yr Volunteer Coordinator for USS
-Rick Honer for a 2 yr Co-President
Jodie motioned to vote all in and Sarah seconded.
Board meeting to be held in July
Thank You: For Patty and Judy (school secretaries) and Ms Horgan and Ms Kitto (PTO Meeting babysitters). $25 each gift card to the Common Man. Jodie motioned to accept and Sue seconded.
Southwick staffing changes for next year:
-Linda White is retiring
-Julie Swain will be art teacher (for both schools)
-Karen Wilcox to replace Patty in the office
-Paul Byron is leaving
-Shawn Dever will be a 5th grade teacher
-Jen McDonald is moving on
-Kelli Aldrich will be a 3rd grade teacher
Union Sanborn changes for next year:
-Catherine Hyson, Laura Lynch, Lisa Gargano, and Cyndi Clogston are leaving to pursue new challenges
-Lea Palmeter will be the new Pre-School Coordinator
-Christine Blais will be a Kindergarten teacher
-Tarra Lachapelle will teach 2nd grade
-Chelsea Barrett and Stacey Driscoll will be in the Special Education department
Meeting Adjourned 7:36 PM
Jodie motioned to close and Sarah seconded
Please make any suggested updates/corrections for discussion @ the September meeting. Minutes will be edited and accepted on September 2nd at the monthly PTO meeting. Minutes below are subject to change.
9 in attendance: Sarah Lapointe (PTO Secretary), Jodie Gallant (PTO Co-President), Dee Dee McCain (PTO Co-President), Nelly Roache, Heidi Carey, Rick Honer, Sue Collins, Julia Ficici, and Rich Hines
Meeting Opened 6:30 PM
Review of May minutes: Rick motioned to accept with the 2 small revisions
Treasurer Report: Jodie reviewed and explained $421.88 discrepancy (to our favor). Rick motioned to accept. Sarah seconded.
5th grade graduation support: Notice going out to 4th grade parents for help.
-Market Basket has been contacted for the cake.
-If it is nice out the ceremony and after will be outside.
-Decorations of balloons and crepe paper and table clothes
-Dawn & Jo-Ala to get 2 or 3 volunteers to serve
-Team Leader of 5th grade to send notice out to 5th grade parents for help as well
Field Day: PTO to purchase popsicles for kids and staff (250 each). Jodie motioned to accept to pay and Rick seconded.
-Jodie & Dee Dee to purchase and coordinate
Color paper replenishment: $100 to pay for the paper replenishment for both schools. Jodie motioned to accept and Sarah seconded
Say it in Stitches: Will have each school’s logo set up to be embroidered for parents and staff to use. Will be between $80 and $90 per logo. All approved to have done.
Goals: Jodie reviewed the goals established in September for PTO for the school year and that we met all goals.
-Increasing free events
-Communication
-Thank you efforts
-Volunteer appreciation
Budget 2010-2011 review: A snapshot of all PTO events and costs were worked into a tentative budget per event with the thought it could be voted on for approval. Guidelines were set for the budget that the expense listed is the max to be spent unless discussed at a meeting. All is contingent on the success of the fall fundraiser.
-Rick approved the snapshot budget and Rich seconded
End of Year PTO Newsletter: Will be a 2 page recap of the year, new board, and plans for the fall festival
Calendar: Will wait for the school district calendar to come out before deciding any dates for PTO events. Will work on dates this summer with the principals
Fall Festival planning: $1500 budget and will have a meeting end of June to start. Sue and Nelly to head up planning
Board Nominations:
-Cindy Cilley for a 2 yr Treasurer
-Heidi Carey for a 1 yr Volunteer Coordinator for USS
-Rick Honer for a 2 yr Co-President
Jodie motioned to vote all in and Sarah seconded.
Board meeting to be held in July
Thank You: For Patty and Judy (school secretaries) and Ms Horgan and Ms Kitto (PTO Meeting babysitters). $25 each gift card to the Common Man. Jodie motioned to accept and Sue seconded.
Southwick staffing changes for next year:
-Linda White is retiring
-Julie Swain will be art teacher (for both schools)
-Karen Wilcox to replace Patty in the office
-Paul Byron is leaving
-Shawn Dever will be a 5th grade teacher
-Jen McDonald is moving on
-Kelli Aldrich will be a 3rd grade teacher
Union Sanborn changes for next year:
-Catherine Hyson, Laura Lynch, Lisa Gargano, and Cyndi Clogston are leaving to pursue new challenges
-Lea Palmeter will be the new Pre-School Coordinator
-Christine Blais will be a Kindergarten teacher
-Tarra Lachapelle will teach 2nd grade
-Chelsea Barrett and Stacey Driscoll will be in the Special Education department
Meeting Adjourned 7:36 PM
Jodie motioned to close and Sarah seconded
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