Sept PTO minutes

Preliminary September PTO Meeting Minutes
Please make any suggested updates/corrections for discussions at the October meeting.
Minutes will be edited and accepted on October 7th at the monthly PTO meeting.
Minutes below are subject to change.

19 in attendance- Jodie Gallant (PTO Co-President), Sarah Lapointe (PTO Secretary), Julie Nieder, Cindy Cilley (PTO Treasurer), Julia Ficici, Jen O’Reilly, Rich Hines, Rick Honer (PTO Co-President), Jamie Forest, Heidi Carey (USS VC), Kelli Aldrich, Merlin Nieder, Amy Poole, Kristen Custance, Beth Carter, Judie & Chris Milner, Leigh-Anne Phelps, and April Corriveau

Meeting Opened 6:34 PM

Jodie introduced herself and the Board, went over the goals of PTO for the year, and recruitment for a Southwick School Volunteer Coordinator

June minutes were reviewed – Jodie motioned to accept & Mr. Hines seconded.
Aug Board meeting minutes were reviewed as well.

Treasurer Report - Cindy reviewed summer activity. Insurance/PTO Today was paid. Balance is $7426.48. Mr. Hines motioned to accepted and all were in favor.

Jodie reviewed the budget as approved in June and how it was all based off of the success of the fall fundraiser. Also reviewed the calendar of events for the school year.

RIF (Reading Is Fundamental – free book program 1-2 times a year)/PBIS (Positive Behavioral Intervention System) rewards program for good behavior with parties and celebrations at SS, and Tiger Cart at USS) was explained to newcomers by Mr. Hines and how the PTO supports these programs.

Annual Needs:
• Spirit shirts will once again be managed by Dee Dee McCain
• Box Tops will be handled by Dawn Cilley for both schools
• Snack Program monitor- Cindy Cilley for USS and Julia Ficici for SS

Fall Fundraiser (Meadowfarms): Will be held October 1-15 -
• Sarah and Jen O’Reilly to manage – packets sent home on 10/1 with details, reminder to return on Wed 10/13 – pick up day in early November – process with this company is smooth and less invasive. We will count and submit money but the company will reach out to handle any miss represented order forms
• Rep’s name is Brett. Will be coming up for kick-off party on 10/1. Will need about 15 minutes @ each school.
• We will be going with the main catalog, the Game Day catalog, and the dry cookie dough mix catalog for selling.

Fall Festival planning update:
-Will be Saturday, October 16th from 11-2 @ Southwick School
-Jodie heading up along with Sanbornton PTO. Most everything is confirmed, Simplicity the Clown for face painting and balloon animals, story teller, possibly a magician. The fire department will be doing the concessions and the police dept will be there for fingerprinting. Jodie will look into having Wildlife Encounters come for an hour as well.
-Mrs. Swain the art teacher will be having the children make the signage for the event as part of her curriculum
-Volunteers for day of event: Rick, Kelli, Leigh-Anne

Open House:
• Southwick School, Th. 9/9 5:30-7 and Union Sanborn, T. 9/14 6:30-7:30
• Will be handing out samples of hand sanitizer, and PTO Today magazines that we were chosen for. As well as calendar of events and volunteer sign-up forms
• Jodie & Sarah to update PTO display board to have as well
• Volunteers- SS- Cindy & Sarah/ USS- Jen, Heidi, and Julie

Calendar of events- will be looking for a chairperson for each event. Next event is Breakfast with Dads. Rick to chair.

Southwick School Volunteer Coordinator- April Corriveau offered to be SS VC after Jodie explained the position. She was nominated and accepted position as a 1 year volunteer coordinator for Southwick School. Jodie motioned and Rick seconded.

USS/SS PTO Facebook Page discussion- Jamie Forest offered to manage. Julie Nieder to do more research into it as her work (Delta Dental) also has a fan page and will report @ the October meeting.
-Teachers are unable to communicate via Facebook!
-We do currently have the blog
-Mr. Hines will look into school district rules regarding
-We need more web exposure Beyond the Blog”
-Jodie will be going to school board meeting to ask for PTO pages off of SAU website

Taxes will need to be done in November. Anyone who knows of an accountant that may be willing to donate their services please let Jodie, Rick, or Cindy know.
-Kelli to reach out to her grandmother who is an accountant

Meeting Adjourned 7:45 PM- Jodie motioned & Sarah seconded