May Prelim Minutes

Preliminary MAY 2011 PTO Meeting Minutes
Please make any suggested updates/corrections for discussions @ the June meeting. Minutes will be edited and accepted on June 9th @ the monthly meeting. Minutes below are subject to change.
9 in attendance: Jodie Gallant & Rick Honer (PTO Co-Presidents), Cindy Cilley (PTO Treasurer), Sarah Lapointe (PTO Secretary), Rich Hines, Julie Nieder, Kelli Aldrich, Tim Neville, and Heidi Carey (PTO VC)


Meeting Opened 6:36 PM
• April minutes reviewed- Tim motioned to accept and Cindy seconded
• Treasurer report from Cindy- Balance is currently $12,219.14. A more probable balance will be approximately $10,800 after some outstanding issues (T.A.W., Spirit shirt sales, FP deposits and payments) are taken care of. Tim accepted and Jodie seconded for approval. We are in good shape for summer with a healthy cushion!
• Event update-
o Volunteer Appreciation Week- personalized thank you cards and Dipsy Doodle gift cards went out with help from the school secretaries.
o Teacher Appreciation Week-Jodie spoke with Eric Proulx from Tanger Outlets and he is very interested in helping next year coordinating something for T.A.W. with the outlets. Rick believes that next year we will not need to spend anything on T.A.W. and have all donated. Week went over great despite problem with Starbucks and no water! Each teacher was given a $35 VISA gift card. Judie Milner and Tim to coordinate thank you letters to all businesses who donated.
• Fall Fundraiser Committee updates (Cindy) - Charleston Wrap has been picked as company we will be going with. PTO has a goal of $10,000 profit. Only other schools in NH using are Allenstown & Goffstown. There will be a BMX show for kids who sell over 15 items. Kickoff will be in early September (dates to be announced). Great company- 50% profit from main catalog, good selection, 800 # for Customer Service, owned by a food company, orders bundled by student, online sales. PTO will also have a frozen food sale separate from Charleston Wrap fundraiser with a delivery date before Thanksgiving. Will be promoted as courtesy fundraiser. Thank you to Cindy and the Fall Fundraiser Committee! Great information and good job!
• June Field Day- PTO to purchase popsicles. USS is on 6/18 and will need 275. Mr. Hines to email to let know date of SS and # needed.
• 5th Grade Graduation- Will be on Monday 6/20 in the morning. PTO will need to decorate and possibly have a cake donated. 4th grade parents to help if needed.
• Backpack Express Newsletters- 2 more needed to school year (May and June)- Jodie and Rick to create and Dee Dee and Sue to distribute
• Paper replenishment- PTO to purchase paper for copying (as budgeted, approved, and is a yearly expense)
• Julie Nieder voted in for PTO Co-President
• Judie Milner voted in for PTO Secretary
• Heidi Carey voted in for PTO Volunteer Coordinator (for both schools)
o All accepted
• Kelli stated that the 3rd grade had won the Box Top Competition from the Student Council. She will provide receipts and be reimbursement for up to $60 as voted on in March
• Julie presented the $200 grant donation from NE Delta Dental. THANK YOU! Funds were used towards T.A.W.
• PTO may need to help with the USS Carnival. Mr. Neville to let us know.
• Cindy’s husband was able to fix the sound system @ SS
Because of scheduling conflicts, the June PTO meeting will be on
June 9th. 6:30 @ SS Media Center.

Meeting Adjourned 7:45 PM