April 5, 2012 Minutes

Union Sanborn/Southwick School PTO Meeting Minutes Thursday, April 05, 2012 6:30pm Southwick Media Center In attendance: Rick Honer, Julie Nieder, Heidi Carey, Cindy Cilley, Mr. Hines, Mrs. Laureti, and Judie Milner. Rick called the meeting to order at 6:35pm. Attendees reviewed the minutes of the March 8, 2012 meeting. Julie motioned to accept the March 8, 2012 minutes, Heidi seconded. Motion carried. Cindy Cilley presented the Treasurer’s report. This month the PTO paid the car magnet vendor (right around $1000), $1000 to Union Sanborn for books, $60 bus driver appreciation, $37 snacks, and $27 Valentine’s Teachers breakfast. There is a balance of $13,778 in the bank. Julie motioned to accept, Rick seconded. Motion carried. Cindy reported that we made $250 from the movie night and $48 from decal sales. There were many positive comments regarding the movie night this year. The spring fundraiser is due tomorrow. Julie will gather the order forms and money Friday. Then check in on Monday to see if there are any late orders. Julie will turn the orders in by Wed or Thurs next week. There is a 2 week turn around for the company to send the product. Julie will have it delivered on Monday 4/30 after April vacation. The vendor will package the product by student by teacher. Judie will do a flyer before vacation and one for Monday the 30th. Tuesday 5/1 is pick up – anything not picked up will be donated. The group put together individual lists for volunteer appreciation. Cindy is checking with the schools about the long list that was provided to be sure it is what we did last year. Rick will put these individual lists together into a final list and let Judie know the count so she can contact Jonathan Dupuis for cost of gift cards. Cindy reported that the PTO spent $225 last year for gift cards at Dipsy Doodle. The group agreed to do the same as last year for teacher appreciation week. Judie and Heidi should start getting donations for “raffle” items for Friday of teacher’s appreciation week. Cindy reported that $2000 is budgeted for teacher appreciation week. The dates are May 7-11. The group decided to do $45 gift cards for teachers and get most other things donated. Rick is chairing Mom’s breakfast. Dates are May 16 (SS) and May 23 (USS). Judie is doing flyers – combining with fundraiser flyer before vacation. Heidi will do reminder flyer after vacation. Rick plans to use the Valentine’s Day decorations for Muffin’s with Moms. The group discussed 5th grade graduation. Mr. Hines reported that there are 78 students in the 5th grade; we have some decorations in the storage closest but need more; Cindy will ask BJ’s to donate the 2 cakes. Heidi will talk to Autoserv about donating balloons. Leigh Anne Phelps is nominated for co-president. The group discussed how to get more volunteers and board members. Julie and Judie need to check the bylaws if we can re-elect the same person. Everyone will try to get more volunteers before next meeting. Mrs. Laureti will send addresses of new kindergarten parents to PTO. The vote for new positions (co-president, treasurer and volunteer coordinator) will occur at the May 3rd meeting. Mr. Hines and Mrs. Laureti suggested that some earlier meetings - maybe after school – may bring in some more teachers. Also, if the PTO showcased a grade, for example 4th graders come in to show what they are doing in writing, more parents may get involved. Meeting adjourned at 7:35pm.

March 8, 2012 Minutes

Union Sanborn/Southwick PTO Meeting Minutes Thursday, March 8, 2012 6:30pm Southwick Media Center In attendance: Rick Honer, Julie Nieder, Cindy Cilley, Leigh-Anne Phelps, and Judie Milner. Rick called the meeting to order at 6:35pm. Attendees reviewed the minutes of the February 2, 2012 meeting. Cindy motioned to accept the February 2, 2012 minutes, Julie seconded. Motion carried. Cindy Cilley presented the Treasurer’s report. Checks were written for artist in residence to Mr. Winslow. Board voted by email to approve an additional amount for the artist’s hotel room. School snacks not using a lot of money because of fruit program but after school tutor program is using the money. Michele Gagnon ordered RIF books so that amount is due. Julie motioned to approve the Treasurer’s report, Rick seconded. Motion carried. Julie presented the decals. The group discussed what price point to use - agreed on $3.00. The PTO will begin selling them at movie night. The Teacher Breakfast went well. The group decided that we need more egg/entree dishes for next year. Teacher’s loved the chocolate lollipops. Except for tablecloths, we have enough decorations for next year. The group decided to postpone the Kids Cabin Fever event until next year. Judie will contact the Franklin Outing Club to see if they rent out the ski hill for sledding. Other suggestions for Kids Cabin Fever event were: Skate Escape, ice skating at Tilton School, or a dance. Instead of the cabin fever event, we thought about helping schools with field day. This will be discussed further at the next meeting. The board signed the bus driver appreciation cards. Cindy will take the cards with gift cards to Mrs. Lauretti to pass out to bus drivers. Cindy discussed the March 23rd Movie Night. License fee increased from $75 to $100. Cindy is trying to get BJ’s to donate paper products. Cindy is having trouble getting food donated because of quantity of people so going with pizza again this year. PTO will also be selling the snacks, drinks and Smitty’s is providing popcorn. T-Bones donated salads last year and may donate again. Cindy has some Fun Spot gift cards, computer spyware software and movie to raffle that night. Movie starts at 6pm. Volunteers needed at 5pm. Prepayment is required this year so we can get the correct food quantity. Cost probably will be $3 depending on how much of the food is donated. Spring fundraiser - Julie emailing the school secretary’s for labels for the spring fundraiser. The booklets will be delivered to schools on 3/16. Julie will distribute to classrooms. Volunteer recognition letters and gifts –need to get a list of volunteers from Heidi – Cindy has lists for her events. Rick will call schools for list of school volunteers. Judie will call Jonathan Dupuis about $5 gift cards at Dipsy Doodle again this year. Rick volunteered to chair Mom’s breakfast. The group discussed possible dates in May (5/15 & 5/22) for this event. Rick will contact the schools. We will discuss this further at the next meeting. Judie will send out Backpack Express Newsletter reminding people of PTO positions up for election this year as well as the spring fundraiser and movie night. Nominations for PTO elections will be at the next meeting, April 5th. Meeting adjourned at 7:35pm.