February 2, 2012 PTO Minutes

Union Sanborn/Southwick PTO Meeting Minutes Thursday, February 2, 2012 6:30 pm Southwick Media Center In attendance: Rick Honer, Julie Nieder, Cindy Cilley, Mrs. Laureti, Mr. Winslow, Leigh Anne Phelps, Brandi Drinkwine, Christi Heath, Sue Collins, Judie Milner. Heidi Carey couldn’t stay for the meeting but wanted to catch up on the Teacher’s Valentine Breakfast. Heidi asked Judie to email out through Groupvine that bakers are needed for the teacher breakfast. Discussed Valentine’s Day Breakfast – Judie and Julie will do Southwick, Heidi and Rick will do Union Sanborn; volunteers should be at the school at 7am; Julie picking up some decorations for both schools; each teacher will receive chocolate lollipops and each school will receive $200 staples gift card; Cindy and Brandi decorating at union, Julie and Julie Swain decorating Southwick Thursday after school. Rick called the meeting to order at 6:40pm Attendees reviewed the minutes from January 5, 2012. Julie motioned to accept the January 5, 2012 minutes, Sue seconded. Motion carried. Mr. Winslow spoke about artist in residence, Rick Davis, and asked for $884.46 from PTO in support. The program will run 2 nights at middle school: face painting, etc then the circus performance and possibly some singing from the students. Mr. Winslow also spoke about Cynthia Robinson at Union Sanborn. She is an eco artist and will assist the students in building an outdoor classroom by extending sunflower garden to full perennial garden. Mr. Winslow is requesting $500 from PTO for that project in next year’s budget. Judie motioned to expend $890 for Rick Davis, Sue seconded. Motion carried. Julie motioned to appropriate $500 in the PTO budget for next year, Sue seconded. Motion carried. Mrs. Laureti spoke about Robert Rossel who is coming to Union Sanborn as artist in residence 4/16 and 4/17. This program is targeting the 2nd grade. The students will be making nature ice cream bowls. The student’s accomplishments will be premiered at an ice cream party on May 31 at 6:30. Mrs. Laureti explained that there will be 3 men and 1 woman from Robert Rossel studio to be housed. Rick will try to get rooms at Tilton School for 2 nights. Mrs. Laureti thanked PTO for their support. Cindy Cilley presented the Treasurer’s report. The pancake breakfast made about $612. Cindy projects that the PTO will have $6200 funds left at year end. Julie motioned to approve the Treasurer’s report, Sue seconded. Motion carried. Julie Nieder spoke about the spirit decals. We will order car magnets instead of stickers; the company sent pictures (they could not use hand drawn pictures) that we could use for both the Union tiger and Southwick jaguar. General consensus was to use these pictures. We will receive 500 (250 for each school) decals for $540. We agreed to sell them for $3. The company will make up draft decals for us to see before full order is made. Sledding at Tilton Prep Hill – because of the lack of snow, the group decided to forego the sledding event for next weekend and try for March 10. We will firm up details at the next meeting. The group discussed maybe doing skating instead at ice rink on Winnisquam football field if there is still no snow. Movie Night – Cindy would like to do 3/16 or 3/23. Mrs. Laureti mentioned that the 2nd grade concert is on the 22nd. The group decided to serve pizza and start the movie directly after serving. We discussed the how to improve the event – specifically sound and children running around during the movie disturbing other movie goers. We will talk more about this next meeting. The group decided to do bus driver appreciation on March 9. We will do $5 Dunkin Donuts gift cards. Mrs. Laureti will call the bus company and find out how many bus drivers there are. We will give the principals the cards on 3/8 at the PTO meeting for distribution the following day. Spring fundraiser – Julie spoke about new spring fundraiser. The company will send out catalogs March 16 catalogs sent to each school for 3/20 receipt. PTO will receive 40% profit from sales. If sell $800 or more, shipping costs are waived. Product will be shipped separated by student to either both schools or one school. Group decided to pick one school for ease of pick up for those parents with students in each school. Fundraising will be from March 26 through April 6. Fundraiser forms will be turned in 4/9. The order will be to the vendor by 4/13. Delivery is expected 4/20 or 4/27. The group decided to have product delivered 4/30 vs. 4/27 (as 4/27 is during April vacation). Product distribution will occur the first week of May. Cindy talked about having a family dance with maybe an 80’s theme. Cindy talked to Mr. Dumka about DJing the event and he would be glad to do it. Cindy suggested checking out how much skate escape would be for a family night. Julie brought up Kinex night. Rick referred Staples to principals about a program Staples is offering. Julie will refer substance abuse person who wanted to speak at PTO to the middle school PTO. Meeting adjourned at 7:39.